Agenda and minutes

Venue: Bromley Civic Centre

Contact: Keith Pringle  020 8313 4508

Items
No. Item

37.

APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS

Minutes:

Apologies were received from Cllr Samaris Huntington-Thresher, Cllr Terence Nathan and Cllr Sarah Phillips.

 

38.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations.

 

39.

QUESTIONS FROM COUNCILLORS AND MEMBERS OF THE PUBLIC ATTENDING THE MEETING

In accordance with the Council’s Constitution, questions to the Environment Portfolio Holder or the Chairman of this Committee must be received in writing 4 working days before the date of the meeting.  Therefore please ensure questions are received by the Democratic Services Team by 5pm on Friday 18th November 2016.

 

Minutes:

There were no questions.

 

40.

COUNCIL INFORMATION DISPLAY UNITS - CONTRACT AWARD pdf icon PDF 148 KB

Minutes:

Report ES16065

 

Report ES16065 summarised provision for Council information display units, generating income for the Council and an opportunity to promote Council messages.

Traditionally double-sided units housing paper posters, digital technology would be used for the future and the Council would be allocated a share of the total time messages are displayed. There was also a provider preference for siting units in areas of high pedestrian footfall e.g. town centre locations rather than roadside sites with high traffic volumes.

Planning consent would be required for each site providing an opportunity for residents and others to comment on the units.

Members considered details of the tendering arrangements, evaluation process, and financial detail in Part 2 proceedings – the details being outlined in a corresponding Part 2 report (ES16067).

 

RESOLVED that:

 

(1)  a new provider for Council information display units be appointed foran initialperiod of tenyears withan option toextend fora furtherfive years; and

 

(2)  future income projections be totally dependent on the new provider successfully installing their display units and gaining the necessary permissions, including planning consent.

 

41.

AWARD OF THE PARKING SERVICES CONTRACT pdf icon PDF 165 KB

Minutes:

Report ES16062

 

Linked to a Part 2 report on the same matter (ES16066), Report ES16062 outlined the procurement process for re-tendering Parking Services. It also set out in principle the range of parking services and existing parking related contracts to form the basis of a new contract, along with information on the proposed contract term and performance management.

 

L B Bromley’s current contract with Indigo (formally Vinci Park Services) was due to end in April 2017 and a new parking contract would include the following services:  

·  patrolling and enforcing on-street parking restrictions through the issue of Penalty Control Notices (PCNs);

·  patrolling and enforcing council-owned car parks through the issue of PCNs;

·  car park management and maintenance;

·  equipment maintenance and management;

·  cash collection from pay and display machines and pay stations in multi-storey car parks;  

·  school crossing patrols, part-funded by TfL and individual schools (schools would directly enter into contract with the successful service provider for school crossing patrols); and

·  Business Processing Services i.e. post, scanning and printing.  

 

A full list of services was appended to Report ES16062.

 

L B Bexley’s current contract with NSL was also due to end in April 2017 (the contract including services similar to those for L B Bromley) and the Executive had previously agreed to parking services being procured in partnership with L B Bexley. With award to the same contractor, further efficiencies would result although a separate contract would be drawn-up between each authority and the preferred company. A shared service would continue to manage parking services for both boroughs.

 

A contract and specification was developed - Key Performance Indicators meeting current requirements for Parking Services for the next ten years.

 

RESOLVED that information outlined in Report ES16062 be noted.

 

42.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006, AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

43.

COUNCIL INFORMATION DISPLAY UNITS - CONTRACT AWARD

Minutes:

Report ES16067

 

Further to the Part 1 summary report (ES16065) for this item, Report ES16067 set out details of tendering arrangements, the evaluation process, and financial detail for the proposed contract. In so doing the report also provided a recommendation for award of contract which the Committee supported.  

 

44.

AWARD OF THE PARKING SERVICES CONTRACT

Minutes:

Report ES16066

 

Members considered the tender evaluation for Parking Services making a recommendation for the award of a new contract. 

 

 

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