Agenda and minutes

Venue: Bromley Civic Centre

Contact: Graham Walton  0208 461 7743

Items
No. Item

243.

APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS

Minutes:

Apologies for absence were received from Councillors Vanessa Allen (who was replaced by Cllr Angela Wilkins), Nicholas Bennett (who was replaced by Councillor Ruth Bennett), Kim Botting, Michael Turner and Stephen Wells.

244.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations of interest.

245.

QUESTIONS FROM MEMBERS OF THE PUBLIC ATTENDING THE MEETING

In accordance with the Council’s Constitution, questions to the Chairman of this Committee must be received in writing 4 working days before the date of the meeting.  Therefore please ensure questions are received by the Democratic Services Team by 5pm on Wednesday 17th May 2017.

 

Minutes:

Three questions for written answer had been received from Councillor Nicholas Bennett - the answers are set out in Appendix A to these minutes.

 

Councillor Tony Owen commented that the I0S7 operating system used by Council I-pads was out of date, and the Chairman would query why screen capture was not allowed.

246.

CONFIRMATION OF MINUTES OF THE MEETINGS HELD ON 6th FEBRUARY AND 10TH MAY 2017 pdf icon PDF 203 KB

Additional documents:

Minutes:

RESOLVED that the minutes of the meetings held on 6th February 2017 (excluding exempt information) and 10th May 2017 be confirmed.

247.

APPOINTMENT OF REPRESENTATIVES TO SERVE ON OUTSIDE BODIES pdf icon PDF 109 KB

Additional documents:

Minutes:

Report CSD17061

 

The Committee received a report on the appointments to outside bodies and partnerships due for 2017/18. Nominations had been received from the party groups and were set out in appendix 1 to the report. In the majority of cases the nominations matched the places available; paragraph 3.2 of the report set out where this was not the case.

 

Members raised concerns that there was only one place available on the Affinity Sutton Regional Scrutiny Board. It was explained that this reflected the Association’s increased size and scope, which was much greater than the former Broomleigh Housing Association, but the Committee nevertheless considered that Affinity Sutton should be asked to provide an additional place.    

 

The Committee also noted that a new Trust was being established to run Crystal Palace Park, and suggested that the Council should be represented on the Trust Board.

 

RESOLVED that

 

(1) The following amendments to Appendix 1 be noted -

·  Children’s Safeguarding Board: Councillors Stephen Carr and Peter Fortune were nominated by the majority group (not Councillor Diane Smith).

·  Mentoring Steering Group: Two places were available (not one place and a deputy.)

(2) Appointments to outside bodies and partnerships be approved as set out in Appendix B to these minutes, including the following –

 

·  London Councils Transport and Environment Committee: Councillors William Huntington-Thresher, Tim Stevens, Angela Page & Ian Dunn.

·  London Councils Lead Member for Housing: Councillors Diane Smith/Peter Morgan

·  Bromley Economic Partnership: Councillor Peter Morgan

·  Bromley Y: Councillors Judi Ellis and Peter Fortune.

·  Affinity Sutton Group London and East Regional Scrutiny Board: Councillor Chris Pierce

·  Community Links Bromley: Councillors Peter Fortune and William Huntington-Thresher.

(3)  It is noted that a vacancy exists on the Cray Valley Library and War Memorial Institute.

(4) Affinity Sutton be requested to allocate an additional place on their Regional Scrutiny Board.

248.

WORK PROGRAMME pdf icon PDF 147 KB

Minutes:

Report CSD17074

 

The Committee received a report summarising its role. The report included the Committee’s terms of reference and terms of reference for its sub-committees, and a draft work programme for the 2017/18 Council year. It was noted that there would be reports on elections and complaints – it was suggested that the complaints report needed to give a picture of whether complaints were increasing or not.

 

The Chairman and other Members suggested the following additional issues for consideration at future meetings –

 

·  A review of outside body appointments;

·  A review of the Scheme of Delegation to Officers;

·  Training for newly elected Members

 

It was also suggested that there should be feedback to the Committee from the Licensing Sub-Committee meetings either the decisions from each meeting or a summary of recent decisions.

 

The Committee discussed the briefings provided by the Licensing Officer that the Chairman received on incidents in Beckenham and Bromley town centres – the chairman offered to pass these on. Members commented that there was no similar information for Orpington town centre, and that more generally it was difficult to obtain information from the Police on incidents in their wards.

 

RESOLVED that the report be noted.

249.

LOCAL JOINT CONSULTATIVE COMMITTEE - MINUTES OF THE MEETING HELD ON 23RD FEBRUARY 2017 pdf icon PDF 163 KB

Minutes:

The minutes of the Local Joint Consultative Committee’s meeting on 23rd February 2017 were received.

250.

PENSIONS INVESTMENT SUB-COMMITTEE: MINUTES OF THE MEETINGS HELD ON 31 JANUARY 2017 (EXCLUDING EXEMPT INFORMATION) , 22 FEBRUARY 2017 AND 5 APRIL 2017 pdf icon PDF 52 KB

Additional documents:

Minutes:

The minutes of the Pensions Investment Sub-Committee’s meetings held on 31st January 2017 (excluding exempt information), 22nd February 2017 and 5th April 2017 were received.

251.

AUDIT SUB-COMMITTEE: MINUTES OF THE MEETING HELD ON 4TH APRIL 2017, EXCLUDING EXEMPT INFORMATION pdf icon PDF 266 KB

Minutes:

The minutes of the Audit Sub-Committee’s meeting on 4th April 2017 (excluding exempt information) were received. Councillor Angela Wilkins commented that she had been at this meeting – the minutes would be corrected accordingly before they were approved.

252.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

Minutes:

RESOLVED that the Press and public be excluded during consideration of the items of business referred to below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

 

The following summaries

refer to matters

involving exempt information

253.

EXEMPT MINUTES - 6TH FEBRUARY 2017

Minutes:

The Committee approved the exempt minutes of the meeting held on 6th February 2017.

254.

PENSIONS INVESTMENT SUB-COMMITTEE: EXEMPT MINUTES - 31 JANUARY 2017

Minutes:

The exempt minutes of the Pensions Investment Sub-Committee’s meeting on 31st January 2017 (excluding exempt information) were received.

 

255.

AUDIT SUB-COMMITTEE: EXEMPT MINUTES - 4TH APRIL 2017

Minutes:

The exempt minutes of the Audit Sub-Committee’s meeting on 4th April 2017 were received.

Appendices pdf icon PDF 47 KB

Additional documents:

 

Original Text: