Agenda and minutes

Venue: Bromley Civic Centre

Contact: Graham Walton  0208 461 7743

Items
No. Item

256.

APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS

Minutes:

Apologies for absence were received from the Chairman, Councillor Ian F. Payne and Councillor Pauline Tunnicliffe, who was replaced by Councillor Simon Fawthrop. The Vice-Chairman, Councillor Stephen Wells, took the chair.  

257.

DECLARATIONS OF INTEREST

Minutes:

Councillors Nicholas Bennett, Fawthrop and Owen declared interests in relation to the Pension Fund. Councillor Bennett also declared an interest as a Council appointed member of the Mytime Active Board.

258.

QUESTIONS FROM MEMBERS OF THE PUBLIC ATTENDING THE MEETING

In accordance with the Council’s Constitution, questions to the Chairman of this Committee must be received in writing 4 working days before the date of the meeting.  Therefore please ensure questions are received by the Democratic Services Team by 5pm on Wednesday 5th July 2017.

 

Minutes:

No questions had been received.

259.

CONFIRMATION OF MINUTES OF THE MEETING HELD ON 23RD MAY 2017 pdf icon PDF 185 KB

Additional documents:

Minutes:

The Committee noted the answer given to Councillor Nicholas Bennett’s question about member i-pads in Appendix A to the minutes. The Vice-Chairman suggested that the Head of ICT be required to attend the next meeting to give a more detailed explanation. It was noted that work had already started with BT to consider Member IT requirements for the 2018/22 Council. 

 

RESOLVED that the minutes of the meeting held on 23rd May 2017 (excluding exempt information) be confirmed.

260.

FORFEITURE OF LOCAL GOVERNMENT PENSION SCHEME RIGHTS pdf icon PDF 123 KB

(To Follow)

Additional documents:

Minutes:

The Local Government Pension Scheme Regulations provided that in certain circumstances the accrued pension rights of scheme members could be reduced or entirely withheld. In order for this to be considered a formal procedure was required to determine in what circumstances, and to what extent, the Council would seek to reduce a scheme member’s pension rights. 

 

A Member suggested that the policy needed to be split to clearly separate Regulation 93 and Regulation 91. This re-formatting should be carried out and the document be circulated to Committee Members before being released to the Trades Unions for consultation – if any objections were received the matter could be considered again at the next meeting.   

 

RESOLVED that

 

(1) The Committee agrees in principle that a policy on the forfeiture of accrued local Government Pension Scheme rights is required.

 

(2) The contents of the report and the draft policy on the forfeiture of accrued Local Government Pensions scheme rights be noted.

 

(2) The draft policy be approved for release to the Trades Unions for consultation, subject to being re-drafted and circulated to Committee members.  

 

(4) It is noted that a further report detailing the outcome of consultation will be presented to the Committee for consideration in due course.

261.

LICENSING UPDATE pdf icon PDF 188 KB

(To Follow)

Minutes:

Report ES17055

 

The Committee received a report summarising the outcomes of recent Licensing Sub-Committee hearings. The summary covered three recent hearings, two as the result of objections by Trading Standards following underage sales at Capital Wines, 21 Green Lane, Penge and The Wine Shop, 75 Cotmandene Crescent, Orpington, and one as a result of an objection by the Police to a Temporary Event Notice at Langtrys/The Bridge Bar, High Street, Beckenham. The decision on the hearing for The Wine Shop, 75 Cotmandene Crescent, Orpington was also circulated.  

 

With regard to the Bridge bar, a Member asked whether there had been any trouble reported on the weekend when the Temporary Event Notice had been granted.  Officers were not aware of anything, and neither were ward Councillors, but this would be checked.

 

The Vice-Chairman reminded Members about the need for on-going training and updates on regulations, and in particular for formal training in licensing issues to be included in the induction programme after the 2018 local election.

 

RESOLVED that the report be noted.

262.

REVIEW OF OUTSIDE BODIES pdf icon PDF 131 KB

Additional documents:

Minutes:

Report CSD17094

 

One of the Committee’s duties was to make appointments to a range of partnerships and “outside bodies” on behalf of the Council. The report divided these appointments into five broad categories –

(i)  London Councils appointments and lead Members;

(ii)  Partnerships and Local Boards;

(iii) organisations providing services in the borough;

(iv) London or regional organisations;

(v)  local charities and foundations.

Most of these appointments were made annually, following the Council year, in May. The report offered the opportunity to review the purpose of making these appointments. 

Guidance on membership of Outside Bodies was set out in Appendix 8 to the Council’s Constitution. Councillors owed a first duty to a trust when acting as a trustee, and needed to be covered by the trust’s own indemnities. It was suggested that this point should be clarified, and the guidance included in the induction materials circulated to Councillors after the 2018 local elections.  

RESOLVED that the report be noted.

263.

WORK PROGRAMME 2017/18 pdf icon PDF 119 KB

Minutes:

Report CSD17097

 

The Committee considered its work programme for 2017/18.

 

RESOLVED that the report be noted.

264.

LOCAL JOINT CONSULTATIVE COMMITTEE: MINUTES OF THE MEETING HELD ON 20TH JUNE 2017 pdf icon PDF 164 KB

Minutes:

The minutes of the Local Joint Consultative Committee’s meeting on 20th June 2017 were received.   

265.

AUDIT SUB-COMMITTEE: MINUTES OF THE MEETING HELD ON 21ST JUNE 2017, EXCLUDING EXEMPT INFORMATION pdf icon PDF 209 KB

Minutes:

The minutes of the Audit Sub-Committee’s meeting on 21st June 2017 (excluding exempt information) were received. Two errors were identified - which would be corrected - regarding Garry Warner’s title, and Cllr Owen’s declaration, which related to his daughter rather than his wife.

266.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

Minutes:

RESOLVED that the Press and public be excluded during consideration of the items of business referred to below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

 

The following summaries

refer to matters

involving exempt information

 

267.

EXEMPT MINUTES - 23RD MAY 2017

Minutes:

RESOLVED that the exempt minutes of the meeting held on 23rd May 2017 be confirmed.

268.

AUDIT SUB-COMMITTEE: EXEMPT MINUTES - 4TH APRIL 2017

Minutes:

The exempt minutes of the Audit Sub-Committee meeting held on 4th April 2017 were received. It was noted that these minutes should have been submitted to the Committee’s previous meeting in May.  

269.

AUDIT SUB-COMMITTEE: EXEMPT MINUTES - 21ST JUNE 2017

Minutes:

The exempt minutes of the Audit Sub-Committee meeting held on 21st June 2017 were received. The Vice-Chairman reminded Members that they should be careful not to reveal the restricted information contained in part 2 documents.

 

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