Agenda and minutes

Venue: Bromley Civic Centre

Contact: Graham Walton  0208 461 7743

Items
No. Item

329.

APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS

Minutes:

There were no apologies for absence.

330.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations of interest.

331.

CONFIRMATION OF MINUTES OF THE MEETING HELD ON 6th MARCH 2018 pdf icon PDF 199 KB

Minutes:

A Member raised concerns about the non-availability of information about the pilot Voter ID scheme in other languages and suggested that this concern should be reported back to the Cabinet Office as part of feedback on the scheme. Most Members of the Committee considered that it would not be practical to produce material in a variety of languages unless there was a specified need, and the Chairman suggested that Members should be prepared to ask for translations for people in their wards where they knew that there was an issue. Another Member suggested that the parties could put information about the scheme in their election leaflets.

 

The Committee agreed that, in minute 319, the names of the people nominated as an Honorary Freeman and as Honorary Aldermen should now be included. It was also noted that Councillor Tunnicliffe had sent apologies for the last meeting and should not have been listed as present.

 

RESOLVED that, subject to the amendments set out above, the minutes of the meeting held on 6th February 2018 be confirmed.

332.

QUESTIONS FROM MEMBERS OF THE PUBLIC ATTENDING THE MEETING

In accordance with the Council’s Constitution, questions to the Chairman of this Committee must be received in writing 4 working days before the date of the meeting.  Therefore please ensure questions are received by the Democratic Services Team by 5pm on Wednesday 14th March 2018.

 

Minutes:

Three questions for written reply had been received from Ellie Reeves MP. The replies are set out in Appendix A to these minutes.

333.

LOCAL PENSION BOARD – APPOINTMENT OF BOARD MEMBERS pdf icon PDF 183 KB

Additional documents:

Minutes:

Report FSD18034

 

The report sought approval for the appointment of two new employer representatives to the Local Pension Board following the resignation of the two previous members. Details of the potential representatives were set out in a Part 2 appendix. It was also proposed that the Terms of Reference of the Local Pension Board be amended to allow the Board to meet at least once but up to four times per annum to discharge its duties (paragraph 7) and to change the term of office for all members of the Board from three years to four (paragraph 13).

 

Councillor Keith Onslow, Chairman of the Pensions Investment Sub-Committee, attended the meeting to support the proposals.

 

 RESOLVED that

 

(1) It is noted that Brian Toms and Jane Harding have resigned as Employer Representatives on the Local Pension Board.

 

(2) Josepha Reynolds and Pinny Borg be nominated as the two Employer Representatives to be recommended to Council for appointment.

 

(3) The changes to the Local Pension Board Terms of Reference (paragraph 3.13) be approved.

 

(4) The revised terms of reference (appendix 1) be approved.

 

(5) Council be recommended to formally appoint the two Employer Representatives to the Local Pension Board.

334.

COUNCILLOR IT PROVISION pdf icon PDF 80 KB

Minutes:

Report CSD18056

 

At its meeting on 24th April 2014 the Council approved new arrangements for the provision of IT equipment to Members of the Council. The report updated the proposals for the new Council starting in May 2018, and in particular offered Members a wider choice of IT equipment than was available in 2014 – this would be an iPad, a laptop or a Windows 2-in-1 laptop/tablet. Information about the pros and cons of each option would be available to Members.

A Member suggested that Councillors using their own IT equipment at home to link to the Council system should have the facility to request home visits from a Council IT engineer. However, the potential cost of adding this to the IT support contract had been investigated and was likely to be in the region of £45k per annum, and most Members considered that this would not be necessary.   

 

RESOLVED that the proposals for Councillor IT provision after the 2018 local election are noted.

335.

WORK PROGRAMME pdf icon PDF 130 KB

Minutes:

Report CSD18058

 

The Committee considered its work programme and the Chairman advised that he had asked for a review of the Member Allowances system to be carried out in the new Council year.

 

As this was the final meeting of the year and of the 2014/18 Council, the Chairman thanked Members for their support, and Councillor Charles Rideout led Members in thanking the Chairman and wishing him well in his new role.

336.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

Minutes:

RESOLVED that the Press and public be excluded during consideration of the items of business referred to below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

 

The following summary

refers to matters

involving exempt information

 

337.

LOCAL PENSION BOARD - APPOINTMENT OF BOARD MEMBERS - PART 2 APPENDIX

Minutes:

The Committee considered a schedule containing details about potential members of the Local Pension Board.

Appendix A pdf icon PDF 42 KB

Additional documents:

 

Original Text: