Issue - meetings

APPROVAL TO AWARD CONTRACT: INDIVIDUAL SHORT BREAKS SERVICE

Meeting: 14/09/2021 - Children, Education and Families Policy Development and Scrutiny Committee (Item 29)

APPROVAL TO AWARD CONTRACT: INDIVIDUAL SHORT BREAKS SERVICE - PART 2

Minutes:

Report CEF21036B

 

The Committee noted the Part 2 report and  made recommendations to the Portfolio Holder.


Meeting: 14/09/2021 - Children, Education and Families Policy Development and Scrutiny Committee (Item 20)

20 APPROVAL TO AWARD CONTRACT: INDIVIDUAL SHORT BREAKS SERVICE pdf icon PDF 238 KB

Minutes:

Report CEF21036A

 

The existing contract for this service was due to terminate on 30 September 2021. Consequently, permission to tender for the service was secured via a Gateway 1 report in February 2021. The tender went live on the 27th April 2021 and the initial phase concluded on 25th May 2021.  The new contract for this service was expected to commence on 1st October 2021. The initial proposed contract period was for three years, with an option to extend for two periods of up to one year each. If both extension clauses were utilised the contract would terminate after five years on 30th September 2026.

 

In response to a question, the Head of Service, Community Living Commissioning confirmed that all commissioned services had undergone an options appraisal and as part of this both outsourcing and bringing services in house had been reviewed.  In the case of this contract, even though there was only one provider the proposed contract represented better value for money than bring the service back in house.

 

The Committee noted that the service had been retendered with reduced management costs and more funds directed to service delivery.

 

RESOLVED: That the Portfolio Holder be recommended to:

1.  Award this contract, following a negotiated tender process, to Bromley Mencap for a three year contract commencing October 2021 with an option to extend for up to two years.

 

2.  Delegate the approval of the 2 year extension options to the Chief Officer; subject to agreement with the Assistant Director Governance & Contracts, the Director of Corporate Services and the Director of Finance.