Issue - meetings

Internal Audit and Fraud Progress Report

Meeting: 30/06/2022 - Audit and Risk Management Committee (Item 115)

115 INTERNAL AUDIT AND FRAUD PROGRESS REPORT pdf icon PDF 424 KB

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Minutes:

FSD22044

 

The new Head of Facilities Management provided an update on the issues concerning the changeover switches and UPS which provided a back-up energy supply to the data centre if there was a power outage. Previously, the switch over mechanism had not been working and so this was a risk.

 

It was confirmed that new switches and a hire UPS had been installed. However, during this process an additional problem had been identified in that the switches still failed to change over to place the load on the generator. The initial assessment was that this could be related to the voltage optimizer installation. This was because when this had been installed previously, modifications appeared to have been done to the cabling which had been preventing the switchover to the emergency power supply. New cabling was therefore required to be installed. This work had been planned over a three day period and 80% of the work could be undertaken without a power shutdown. The plan was for a review of the system work to be undertaken over the weekend following the meeting and also to look at increasing the capacity of the hire UPS.

 

This work would extend the time available before manual intervention was required to switch on the main generator. It was anticipated that by Christmas time, the work would be completed in its entirety, and that manual intervention would not be required for the generator to take the building load once work was completed.

 

The Chairman stated that the Committee wanted the work completed and the safeguards put in as soon as possible. The New Head of Facilities Management commented that after the work was completed, it may be prudent to think about an extra generator.

 

The report listed the audits that had been agreed should take place, together with progress against those audits. Work had been delayed, as there were two members of the Internal Audit Team that were on long term sick leave. The Head of Audit and Assurance said that she was not overly concerned about this, as extra resource could be brought in from Mazars if required. She said that one audit had been fully completed and a grant claim had been signed off. Advisory work had been undertaken in several areas, including ‘Homes for Ukraine’ and the Energy Rebate. The report also detailed the results of follow up work on P2 and P3 recommendations.

 

A discussion took place concerning the IT Asset Register, Data Assets and GDPR. The Head of Audit and Assurance said that the audit of the IT Asset Register needed more follow up work and so had not been closed off yet.

 

An update was provided on Counter Fraud Activity, much of which had been undertaken by the Royal Borough of Greenwich. Much of this work was in connection with Blue Badge Fraud. The Head of Audit and Assurance stated that going forward it was her desire that counter fraud work would be more pro—active instead of just reactive. The  ...  view the full minutes text for item 115