Issue - meetings

1.  That the contract with both MRI Software and Home Connections be extended for two years respectively to allow a full options appraisal to test the market fully.

2.  That authorisation be given to apply the two year extension for Home Connections, which is provided for within the contract terms, from 16^th April 2024 to 15^th April 2026 at an estimated contract value of £14k per annum.

3.  That extension beyond terms under Regulation 72a be approved with a 1+1 options to MRI Software (formerly known as Orchard Housing). This is anticipated to commence from 16 April 2024 at an estimated annual value of £134k per annum.

4.  That the Compliance & Strategy Division utilise the extension period to review the market in order to present commissioning and procurement options for Executive decision prior to the extension period expiring.

5.  That the drawdown of up to £40k from the Technology Fund earmarked reserve for a SME/Business Analyst to review the market be agreed.

Report CSD23048

Bromley’s contract with MRI Software for a managed Housing IT system was due to expire on 9^th April 2024, having utilised the two year extension option.

Bromley’s contract with Home Connections for a managed Housing IT system was due to expire on 16^th April 2024 with an extension option of 1 +1 year(s).

The report had been scrutinised by the Renewal, Recreation and Housing  PDS Committee at its meeting on 22 March 2023 and the Committee had supported the recommendations.

RESOLVED: That

1.  The contract with both MRI Software and Home Connections be extended for two years respectively to allow a full options appraisal to test the market fully.

2.  Authorisation be given to apply the two year extension for Home Connections, which is provided for within the contract terms, from 16^th April 2024 to 15^th April 2026 at an estimated contract value of £14k per annum.

3.  It be agreed that extension beyond terms under Regulation 72a be approved with a 1+1 option to MRI Software (formerly known as Orchard Housing). This is anticipated to commence from 16 April 2024 at an estimated annual value of £134k per annum.

4.  It be agreed that the Compliance & Strategy Division utilise the extension period to review the market in order to present commissioning and procurement options for Executive decision prior to the extension period expiring.

5.The drawdown of up to £40k from the Technology Fund earmarked reserve for a SME/Business Analyst to review the market be agreed.