Agenda and minutes

Apologies for absence were received from Councillor Peter Dean, Councillor David Jefferys and the Bromley Youth Co-optee, Andrew Wolckenhaar.

The standard declarations of Members were noted as previously reported at the R&R PDS meeting held on 5 July 2016.

As a resident of Downe Village, Councillor Benington declared a non-pecuniary interest in Item 5 – Broadband Infrastructure Investment, as paragraph 3.2 of the report referred to the funding of £49,702, awarded to Downe Village Residents’ Association in May 2016 for a similar broadband scheme.

Minute 49 - Contracts Register Update 2016/17

The first sentence of the penultimate paragraph was amended to read:- ‘Tenders for the main library contract were due back by 15 February 2017 following which, a special meeting of the R&R PDS Committee would be convened to scrutinise responses.

Minute 48 – Renewal and Recreation PDS Committee Work Programme (April 2017)

The fourth paragraph was amended to read:- ‘A special meeting of the Committee would also be scheduled to consider the latest round of tendering for the main library contract.’

It was reported that the tender period for the library contract had now expired and a special meeting of the R&R PDS Committee would be convened once submissions had been analysed.

RESOLVED that subject to the amendments outlined above, the Minutes of the meeting held on 26 January 2017 be confirmed and signed as a correct record.

Bromley Town Ward

Report DRR17/005

Members considered the options outlined for the relocation and reorganisation of Bromley Market, its future format and funding for the proposed scheme, including additional temporary staffing resources to manage the market transition project.

The Head of Renewal gave a presentation to Members which included information on the following:-

·  The Design Concept of 2014;

·  Stage 1 – Consultation and Site Analysis Report and the establishment of design principles;

·  The design development of six character areas;

·  Stage 2 – Developed Design concepts;

·  Stage 3 – Developed Design concepts – further design changes including modular examples of Market Square kiosks and relocation of the market; modular examples of street furniture and the paving pattern for Market Street;

·  Churchill Square and the High Street Garden including visual examples of planters, lighting and integrated seating;

·  CGIs of pop-up kiosks and the High Street Garden; and

·  Bromley Town Centre Scheme costs.

A full copy of this presentation is attached as Annex A to these Minutes.

With regard to Churchill Gardens (Opportunity Site G within Bromley’s Area Action Plan), Members were advised that the Units 102-106 High Street (Halifax Building Society and ‘The Works’ retail shop) are included in the next phase of redevelopment of Opportunity Site G.  It was a key design objetive to improve the link between the High Street and the Church House Gardens.  The rest of the next phase of Opportunity Site G would be developed behind the High Street.

Upgraded water and electricity points would be installed for the proposed Market Square kiosks.  Each modular unit would have openings on three sides and would stand back-to-back against each other.  The detailed design of the kiosks would be brought back for Member consideration following consultation with potential tenants, future market operators and other stakeholders.  The modular style of kiosk selected would allow a variety of finishes to be applied subject to operators and design preferences.  It was anticipated that larger spaces would be allocated between stalls as opposed to the way they were currently set out.

Powerpoints would be installed at the new multi-purpose events space in Churchill Square and could also be linked to the enhanced public square proposed as part of the next phase of development on Site G (Churchill Gardens).

Subject to Council approval, Phase 1 of the improvement works  would be implemented from July 2017 until November 2017.  The extent of the works completed in the first phase would be subject to the requirement to close down works for the Christmas trading period in November. The work programme envisaged this would be down as far as the Marks & Spencer frontage. The next Phase  would  then take place from January 2018 until November 2018 during which time the market would be relocated..

In regard to the proposed enhanced cleaning and maintenance work, it was reported that a further four hours cleaning would be undertaken each day in addition to the regular cleaning schedule; this would include the Bromley North Village area.  Members were advised that the specialist equipment  ...  view the full minutes text for item 65.

Darwin Ward

Report DRR17/017

Members considered a proposal received from Cudham Village Residents’ Association for Growth Fund funding towards the provision of upfront Broadband infrastructure as set out in paragraph 3.3 of the report.

Members considered the request to be reasonable and RESOLVED that Members of the Executive be recommended to approve funding of £15k from the Growth Fund to support the community initiative detailed in paragraph 3.3 of the report and agree that the Executive Director of Environment and Community Service be delegated authority to release the final funding with the agreement of the Portfolio Holder for Renewal and Recreation and the Director of Corporate Services.

RESOLVED that the Press and public be excluded during consideration of the item of business listed below as it was likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

RESOLVED that the Exempt Minutes of the meeting held on 26 January 2017 be confirmed and signed as a correct record.