Agenda and decisions

None

Declarations made by Cllr Bear and Cllr Rowlands.

Agreed.

In accordance with the Council’s Constitution, members of the public may submit one question each on matters relating to the work of the Committee. Questions must have been received in writing 10 working days before the date of the meeting - by 5pm on Wednesday 15 November 2023.

Questions seeking clarification of the details of a report on the agenda may be accepted within two working days of the normal publication date of the agenda – by 5pm on Thursday 23 November 2023.

None.

That

1.  The latest financial position be noted.

2.  The projected net overspend on services of £12,585k is forecast based on information as at September 2023.

3.  The comments from Chief Officers detailed in Appendix 2 of the report be noted.

4.  The projected reduction to the General Fund balance of £1,393k as detailed in section 3.3 of the report be noted.

5.  The full year cost pressures of £18.208m as detailed in section 3.4 of the report be noted.

6.  The release of funding from the 2023/24 central contingency as detailed in paragraphs 3.2.2 to 3.2.6 of the report be agreed.

7.  The drawdown of £250k from the Infrastructure Investment Fund earmarked reserve for works at the Hill Multi-Storey car Park as detailed in section 3.8 of the report be noted.

8.  Any issues that should be referred to individual Portfolio Holders for further action be identified.

That

1.  The report, including a total re-phasing of £25,375k from 2023/24 into future years, be noted and a revised capital programme be agreed.

2.  The need going forward, given the full utilisation of capital receipts by 2026/27 forecast in this report and the limited options to replenish this resource in the future, to consider funding options for all new schemes, including external borrowing where appropriate be noted.

3.  Council be recommended to approve the following amendments to the capital programme (set out in paragraph 3.3 of the report)

(i)  increase of £3,000k in relation to reinforced autoclaved aerated concrete (RAAC)

(ii)  increase of £1,893k in relation to depots

(iii)  increase of £700k in relation to increased costs on the social care case management system

4.  It be noted that a report elsewhere on the agenda requests a supplementary capital estimate of £3,000k for additional costs associated with reinforced autoclaved aerated concrete (RAAC).

That

1.  It be agreed that LB Bromley join the new London Boroughs Legal Alliance (LBLA) Framework Agreement for barristers for a period of 3 years with the option to extend for a further year.

2.   In the event the LBLA Framework Agreement is extended for a further year, authority be delegated to the Director of Corporate Services and Governance to extend access to the LBLA Framework for a further year after the initial 3-year term.

That

1)  The contents of this report be noted and the following recommendations be agreed:

a)  To note that up to £1.046m of the OPR budget as planned will be used for the essential repair of surface car parks required to maintain statutory service.

b)  To proceed to procurement for the works contract for the essential repair of surface car parks at an estimated value of up to £1m as set out in paragraphs 3.13, with delegated authority to the Director of Housing, Planning, Property and Regeneration to approve the detailed procurement strategy and contract award.

c)  To approve the procurement of Construction Consultancy Services via a competitive tender process utilising the NHS SBS framework for consultants that can provide a Building Surveying led multidisciplinary team to design and deliver the Strategic Property OPR Workstreams, with delegated authority to the Director of Housing, Planning, Property and Regeneration to approve the detailed procurement strategy.

d)  To note that up to an additional £0.95M of the OPR budget as planned will be used for Building Surveying led multidisciplinary teams to design and deliver the Strategic Property Workstreams. The total budget value of the appointment(s) is estimated to be £2.4m.

e)  To agree to delegate authority to the Director of Corporate Services and Governance to enter and manage legal matters relating to these services and works to allow matters to progress.

2.  Full Council be recommended to agree a supplementary capital estimate of £3.0m for surveys and potential remedial works associated with Reinforced Autoclaved Aerated Concrete (RAAC).

That

1.  The Director of Housing, Planning and Regeneration be authorised, in consultation with the Director of Finance and the Portfolio Holder for Resources, Commissioning and Contract Management, to negotiate Payment Management Plans with Voluntary Sector Organisations whose financial integrity may be significantly impacted by rental increases.

2.  A Payment Management Plan be considered where a rental increase of over 30% has occurred following a lease renewal or rent review on a Council owned property let to a Voluntary Sector Organisation.

3.  Payment Management Plans provide a stepped rental increase over a period of up to 3 three years with the rent payable on the third anniversary of the lease renewal or rent review being the Open Market Rent as determined at the prior (increased rent) lease event adjusted for subsequent CPI (Consumer Price Index) and with all future rents to be increased annually in line with CPI.

4.  It be authorise that a Payment Management Plan is a one-off transitional arrangement to allow a Voluntary Sector Organisation to adjust to the new increased rent.

5.  The Director of Housing, Planning and Regeneration be authorised, in consultation with the Director of Finance and the Portfolio Holder for Resources, Commissioning and Contract Management, to negotiate repayment plans or other suitable financial arrangements with Voluntary Sector Organisations outside of the parameters of a Payment Management Plans as set out in paragraphs 2.2 and 2.3 of the report. These arrangements may be up to a maximum sum of £50,000 or if higher only with of the approval of the Executive.

That

1)  The relocation of the Mottingham Community Support Centre to be co-located with Castlecombe Youth Centre be agreed.

2)  It be noted that up to £1.153m of the OPR budget as planned will be used for the repair and remodelling works for Castlecombe Youth Centre to make the site fit for purpose for both services.

3)  It be agreed to proceed to procurement for the works contract at an estimated value of £1.038m as set out in paragraphs 3.17 to 3.20 of the report, with delegated authority to the Director of Housing, Planning, Property and Regeneration to determine the detailed procurement strategy.

4)  Authority be delegated to the Director of Corporate Services and Governance to enter into and manage legal matters relating to these works to allow works to progress.

That the award of contract for capital works at Oaklands Primary Academy as detailed in Part 2 of this report be agreed.

That

1.  The Council enters into a 2 year (extension) agreement with Oxleas NHS Foundation Trust resulting in the continuance of their role as the lead provider of Adult Mental Health Services including operational management. Resulting in an estimated cost of £3,787,914 over the two-year extension period (up to 30 November 2026).

2.  The extension of the pooled budget provision, the value of which will continue to be in line with CPI and the National Minimum Wage (which preserves the current value for money arrangement) be agreed.

3.  The power to sign this agreement and to finalise negotiations be delegated to the Chief Officer (Director of Adults Social Care) as the agreement primarily relates to staff who would normally be directly located in the Adults Social Care Directorate.

4.  It be noted that the Integrated Commissioning Board supports and has consented to the Trust retaining these arrangements with the Council.

One issue referred.

Executive agreed to move to Part 2.

Exempt minutes confirmed.

The Executive noted the Part 2 information.

The Executive agreed the recommendations outlined in the report.