Agenda and minutes

Special Meeting, Environment and Community Services Policy Development and Scrutiny Committee - Thursday 19 April 2018 7.00 pm

Venue: Bromley Civic Centre

Contact: Keith Pringle 020 8313 4508

Items
No.	Item
76.	APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS Minutes: Apologies were received from Cllr David Cartwright and Cllr Terence Nathan. Cllr Mary Cooke attended as alternate for Cllr Cartwright.
77.	DECLARATIONS OF INTEREST Minutes: There were no declarations.
78.	AWARD OF CONTRACT FOR HIGHWAY MAINTENANCE - PART 1 PDF 117 KB Minutes: Report ES18040 A Part 1 report was provided on tendering for the Major and Minor Highways Maintenance contracts from 1^st July 2018 and the procurement process undertaken. An associated Part 2 report (Report ES18039)included details of the quality and financial evaluation of tenders received. The tender evaluation and award criteria comprised 40% quality and 60% price based on indicative quantities of work for one typical year. A Project Board with officers from Legal, Finance, Commissioning, and Environmental Services managed the procurement process. At a later stage it would be possible to include other service areas in the Major Highway contract should this be value for money; the OJEU Notice included provision for the future inclusion of (i) professional services undertaken by the Council’s Term Consultant and (ii) highway/streetworks inspections undertaken by in-house Highway Inspectors. Concerning a need to convene a special meeting of the Committee for the item, officers originally sought to extend the contract to align it with the environment commissioning programme; however, subsequent legal advice around November last year indicated that it would be inadvisable to do so given the value of the work concerned. A more general view also expressed support for developing smaller contracts for specific work areas, involving a wider range of local companies with advantages including lower costs and benefits to the local economy. It was confirmed that any future inclusion of consultant services and highway/streetworks inspections in the Major Highway contract would not be taken forward without Member approval. Concern included a potential for inspectors to inspect their own work if outsourced to the contractor. It was necessary to look carefully at this and should the work be transferred, a double check might be helpful through measures such as cameras mounted to refuse vehicles. RESOLVED that: (1) the information set out in Report ES18040 be noted; and (2) the Executive be recommended to award the Major and Minor Highways Maintenance contracts for an eight-year term from 1^st July 2018 as set out in the associated Part 2 report (Report ES18039).
79.	LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006, AND THE FREEDOM OF INFORMATION ACT 2000 The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.
80.	AWARD OF CONTRACT FOR HIGHWAY MAINTENANCE - PART 2 View the reasons why item 80. is restricted Minutes: Report ES18039 Details were provided of tenders received for the new Major and Minor Highways Maintenance contracts from 1^st July 2018 with a recommendation made for award of the contracts.