Agenda

Venue: Bromley Civic Centre

Contact: Richard Millar  020 8461 7651

Items
No. Item

1.

APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS

2.

DECLARATIONS OF INTEREST

3.

CONFIRMATION OF THE MINUTES OF THE MEETING HELD ON 8TH DECEMBER 2009 EXCLUDING THOSE CONTAINING EXEMPT INFORMATION

4.

QUESTIONS BY MEMBERS OF THE PUBLIC ATTENDING THE MEETING

To hear questions received in writing by the Legal, Democratic and Customer Services Department by 5pm on Wednesday 17th March 2010 and to respond.

5.

MATTERS OUTSTANDING FROM THE LAST MEETING

The following items were outstanding from the last meeting: 

 

 

Title/Minute/Date

Summary Description

Action being taken

By Whom

Estimated Completion

Date

Annual Awards for Internal Auditors

(Minute 33 – 8th December 2009)

Proposals for institution of annual award for internal auditors.

Two or three nominations to be submitted annually to Sub-Committee in March 2011.

Assistant Director of Resources (Audit and Technical).

March

2011

Internal Audit Progress Report – Emergency Accommodation and Rents

(Minute (30(i) –8th December 2009)

Report to next meeting following audit of Emergency Accommodation and Rent Accounts in January 2010 - officer requested to attend meeting to explain the financial controls used by management.

See report at item 7.

Head of Revenue and Exchequer Services.

March 2010

Officers’ Expenses

(Minute 21 – 22nd September 2009 and Minute 30(ii) 8th December 2009)

E&R PDS requested to review expenses claimable by Council Members and officers with a view, subject to comments from ACE(HR), to discontinuation of interview and relocation expenses for staff.

The issue of expenses based on the findings from this Sub-Committee is to be considered by COE prior to submission of report to E&R PDS Committee.

Director of Resources/ Assistant Chief Executive (HR)

May 2010

Internal Audit Progress Report

(Minute 22 – 22nd September 2009)

Requested further reports or updates on the following matters:-

Council tax collection, debtors and the granting of a waiver from the contracts procedure rules.

See reports at item 7.

Director of Resources

March 2010

Mobile Phones

(Minute 33 (ii) – 8th December 2009)

 

 

 

 

 

E&R PDS Committee requested to review feasibility of offering annual allowance to officers to use their own mobile phone in place of those issued by Council.

This issue to be considered by COE prior to submission of report to E&R PDS Committee.

Chief Executive

May 2010

Use of Cash Payments Council-Wide

(Minute 34 –8th December 2009)

Submission of further report on measures to reduce cash usage across the Council by at least 50% over next year.

See report at item 7.

 

Head of Finance for Children and Young People Services

March 2010

Financial Regulations for Schools and Colleges

(Minute 35 – 8th December 2009)

Revised Financial Regulations for Schools and Colleges referred to CYP PDS Committee for information; recommended to GP&L Committee for approval and adoption by full Council .

Revised Financial Regulations for Schools and Colleges noted by CYP PDS Committee on 25th January 2010 and recommended by GP&L Committee on 16th February 2010 for approval and adoption by full Council on 29th March 2010.

Director of Resources/ Director of Legal, Democratic and Customer Services.

March 2010

 

 

 

 

 

Internal Audit Fraud and Investigation Progress Report

(Minute 38 – 8th December 2009)

Further reports  requested on Audit Review of Transportation Strategy, Capital Schemes and Small Fraud Case;

request to GP&L Committee to enlist support of London Councils to make representations to Metropolitan Police Authority to include fraudulent crime amongst  the  ...  view the full agenda text for item 5.

6.

EXTERNAL AUDIT REPORTS pdf icon PDF 87 KB

Additional documents:

7.

INTERNAL AUDIT PROGRESS REPORT pdf icon PDF 216 KB

Additional documents:

8.

INTERNAL AUDIT AND VALUE FOR MONEY REPORTING pdf icon PDF 120 KB

9.

INTERNAL AUDIT PLAN 2010/11 pdf icon PDF 183 KB

Additional documents:

10.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

  The Chairman to move that the Press and public be excluded during consideration of the item of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

11.

CONFIRMATION OF EXEMPT MINUTES OF MEETING HELD ON 8TH DECEMBER 2009

12.

INTERNAL AUDIT FRAUD AND INVESTIGATION PROGRESS REPORT