Venue: Bromley Civic Centre
Contact: Philippa Stone 020 8313 4871
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APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS Minutes: All Members of the Sub-Committee were present. |
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DECLARATIONS OF INTEREST Minutes: Councillor Ruth Bennett declared a personal interest in relation to the Internal Audit Progress Report as a governor of Princes Plain Primary School.
Councillor Simon Fawthrop declared a personal interest as his daughter attended a school in the borough. |
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Minutes: The Sub-Committee’s new terms of reference, as agreed by General Purposes and Licensing Committee on 1st December 2011, were tabled. The Committee had added the words “demonstrated and” to the penultimate bullet point.
RESOLVED that the minutes of the meeting held on 22nd September 2011 (excluding those containing exempt information) be confirmed. |
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QUESTIONS BY MEMBERS OF THE PUBLIC ATTENDING THE MEETING In accordance with the Council’s Constitution, questions to this Committee must be received in writing 4 working days before the date of the meeting. Therefore please ensure questions are received by the Democratic Services Team by 5pm on Friday 9th December 2011.
Minutes: No questions had been received. |
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MATTERS OUTSTANDING FROM THE LAST MEETING PDF 171 KB Minutes: Report RES11138
The Sub-Committee noted the list of matters outstanding from previous meetings. |
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ANNUAL AUDIT LETTER 2010/11 PDF 93 KB The Annual Audit Letter 2010/11 is attached, together with a presentation from PricewaterhouseCoopers “The Future of Public Audit.” Additional documents:
Minutes: Report CEO1118
The Sub-Committee received the Annual Audit Letter which provided a high level summary of the results of the 2010/11 audit work that had been undertaken. Stuart Brown from PricewaterhouseCoopers LLP (PWC) attended the meeting.
The Sub-Committee discussed the following issues with Mr Brown –
The report had also been submitted to the Executive the previous night. They had noted the Council’s success in meeting the new International Financial Reporting Standards (IFRS) during 2010/11, and Mr Brown confirmed that his team had commended the Bromley accounts. The Executive had asked the Executive and Resources PDS Committee to receive a report on the Councils’ disaster recovery plans. Members were also informed that there would be a review of the effectiveness of the Audit Sub-Committee.
Mr Brown also ran through a short presentation for Members on the Future of Local Public Audit. This set out the key milestones for change following the Government’s decision to abolish the Audit Commission. Bromley was not affected immediately by most of the proposals, as PWC would remain in place under their current contract. Changes to the composition of Audit Committees were proposed, including a requirement for independent membership. The Chairman commented that this was a fundamental misunderstanding of the role of Councillors, and he hoped that the Government would be persuaded to change this proposal.
The Chairman thanked Mr Brown for attending and for his helpful comments and presentation.
RESOLVED that the report be noted, and the Sub-Committee’s appreciation be recorded for the work of Mark Gibson and other staff in meeting the IFRS requirements. |
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INTERNAL AUDIT PROGRESS REPORT PDF 97 KB Additional documents:
Minutes: Report CEO1187
The Sub-Committee received its regular update on internal audit activity across the Council, and discussed the following matters in particular.
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LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000 The Chairman to move that the Press and public be excluded during consideration of the item of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information. Minutes: RESOLVED that the Press and public be excluded during consideration of the items of business referred to below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.
The following summaries refer to matters involving exempt information |
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EXEMPT MINUTES OF THE MEETING HELD ON 22ND SEPTEMBER 2011 Minutes: The exempt minutes of the meeting held on 22nd September 2011 were confirmed. |
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INTERNAL AUDIT FRAUD AND INVESTIGATION PROGRESS REPORT Minutes: The Sub-Committee considered a report updating them on recent Internal Audit activity on investigations across the Council. The report detailed new areas of investigation, detailed cases on the fraud register and expanded on cases of particular interest. |