Agenda and minutes

Venue: Bromley Civic Centre

Contact: Graham Walton  020 8461 7743

Items
No. Item

97.

APOLOGIES FOR ABSENCE

Minutes:

There were no apologies for absence.

98.

DECLARATIONS OF INTEREST

Minutes:

There were no declarations of interest.

99.

QUESTIONS FROM MEMBERS OF THE PUBLIC ATTENDING THE MEETING

In accordance with the Council’s Constitution, questions to this Committee must be received in writing 4 working days before the date of the meeting.  Therefore please ensure questions are received by the Democratic Services Team by 5pm on Thursday 10th January 2019.

 

Minutes:

No questions were received.

100.

TO CONFIRM THE MINUTES OF THE MEETINGS HELD ON 28TH NOVEMBER AND 12TH DECEMBER 2018 pdf icon PDF 110 KB

Additional documents:

Minutes:

Report CSD19008

 

RESOLVED that the minutes of the ordinary meeting held on 28th November 2018 and the special meeting held on 12th December 2018 (excluding exempt information) be confirmed.

101.

OFSTED INSPECTION OF CHILDREN'S SERVICES pdf icon PDF 93 KB

(To follow)

Minutes:

Report ECHS19017

 

Ofsted had carried out an ILACS inspection of children’s social care in November 2018. The judgement had been released on 7th January 2019 (confirming an interim judgement on 30th November 2018) with an outstanding grade for the impact of leaders on social work practice with children and families, and good judgements for the experiences and progress of children who need help and protection, the experiences and progress of children in care and care leavers and overall effectiveness. The report provided Members with:

 

·  A summary of the key feedback for each judgment area and any identified areas for improvement;

·  The next steps for the completion of an improvement plan to address the recommendations identified in the report – this had to be submitted to Ofsted within seventy working days.

The Leader and Councillor Peter Fortune led Members in thanking staff, partners, foster carers and other agencies for their work.

 

RESOLVED that the findings from the Ofsted report and the outlined plan to address the recommendations identified in the report be noted.

102.

DRAFT 2019/20 BUDGET AND UPDATE ON COUNCIL'S FINANCIAL STRATEGY 2020/21 TO 2022/23 pdf icon PDF 3 MB

Minutes:

Report FSD19001

 

The Executive received a report setting out the initial draft 2019/20 Budget including the full year effect of changes agreed as part of the 2018/19 Council Tax report including savings approved during the year with the resultant impact on the Council’s medium term budget gap.

 

A key part of the financial strategy was to highlight the budget issues that would need to be addressed by the Council over the coming financial years, by forecasting the level of available resources from all sources and budget pressures relating to revenue spending. Details of the capital programme were reported separately to Executive.

 

The views of PDS Committees would be sought and reported back to the next meeting of the Executive, prior to the Executive making recommendations to Council on the 2019/20 Council Tax and Adult Social Care precept levels.

 

The report provided details of the final year of the four year Local Government Financial settlement (2016/17 to 2019/20), the impact of the Chancellor’s Autumn Budget 2018 and the Provisional Local Government Financial Settlement 2019/20.

 

There  were still outstanding issues and areas of uncertainty remaining. Any further updates would be included in the 2019/20 Council Tax report to the next meeting of the Executive.

 

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 8th January 2019, and the Committee had supported the proposals.

 

RESOLVED that

 

(1) The initial draft 2019/20 Budget detailed in Appendix 7 to the report be agreed.

 

(2) The initial draft 2019/20 Budget for each portfolio be referred to the relevant PDS Committees for consideration.

 

(3) The financial projections for 2020/21 to 2022/23 be noted.

 

(4) It is noted that there are still areas of financial uncertainty which will impact on the final 2019/20 Budget and future year forecasts.

 

(5) The setting of the schools budget, mainly met through Dedicated Schools Grant, be delegated to the Education, Children and Families Portfolio Holder, allowing for consultation with head teachers, governors and the Schools Forum (see section 11 of the report.)

 

(6) It is noted that the outcome of consultation with PDS Committees will be reported to the next meeting of the Executive.

 

(7) The outcome of the public consultation meetings detailed in Appendix 9 to the report be noted.

(8) The proposed contribution of £248,886 in 2019/20 to the London Boroughs Grant Committee be agreed (see section 10 of the report.)

 

(9) The outcome of the Provisional Local Government Financial Settlement 2019/20 be noted as detailed in the report.

 

(10) The significant budget gap remaining of an estimated £32.2mper annum by 2022/23 and that any decisions made for the 2019/20 Budget will have an impact on the future year projections be noted.

 

(11) It is noted that any final decision by Executive on recommended council tax and social care precept levels to Council will normally be undertaken at the next meeting of Executive.

 

(12) It is agreed to proceed with the London Business Rate Pilot  ...  view the full minutes text for item 102.

103.

ADOPTION OF BROMLEY'S LOCAL PLAN pdf icon PDF 81 KB

The appendices to this report are being circulated to all Members of the Council under separate cover.

 

Additional documents:

Minutes:

Report DRR19/003

 

The Council has received the Inspector’s Report on the Draft Local Plan (Appendix 1 to the report, Part 1).  The Inspector’s Report concluded that, with the recommended Main Modifications (Appendix 1, Part 2), which were agreed by Executive, the Local Plan was sound and was capable of adoption.

The draft Local Plan (Appendix 2) was submitted for independent examination in August 2017, along with accompanying documents, including minor modifications and Proposals Map sets (Appendices 3 and 4).  It was now at the Council’s discretion to adopt the Local Plan, consistent with the Inspector’s Report.

The report had been considered by the Development Control Committee on 15th January 2019, and the Committee had recommended that the Plan be adopted.

 

Councillor Peter Morgan, Portfolio Holder for Renewal, Recreation and Housing, thanked the Chief Planner and his staff for their work in developing the Plan.

 

RESOLVED that

 

(1) It is agreed that the Proposed Submission Draft Local Plan (Appendix 2), including the Main Modifications (Appendix 1 part 2), minor modifications (Appendix 3) and the policies maps (Appendix 4), be adopted as the Local Plan for Bromley as consolidated.

(2) It is agreed that the documents detailed in (1)  be consolidated as outlined in paragraph 3.11 of the report for publication as The Bromley Local Plan,

(3) It is agreed that the Bromley Unitary Development Plan (2006) is withdrawn, and the relevant policies in the Bromley Town Centre Area Action Plan are replaced as above.

(4) That Council be recommended to adopt the Bromley Local Plan, and withdraw the Bromley Unitary Development Plan 2006, as set out above.

104.

AWARD OF CONTRACT FOR CCTV MONITORING AND MAINTENANCE (PART 1) pdf icon PDF 79 KB

Minutes:

Report ES19001

 

The Executive received a report summarising details of the tenders received for the CCTV Monitoring and Maintenance contracts. Further details were contained in a report on the part 2 agenda.

 

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 8th January 2019, and the Committee had supported the proposals.

 

RESOLVED that

 

(1) The CCTV Monitoring Contract and the CCTV Maintenance Contract be awarded to the providers specified in the  part 2 report to commence from 1st April 2019 for a period of 5 years, with an option to extend for a further period of 4 years.

  (2) The option to extend the contract by one year increments, under the terms of the contract, be delegated to the Executive Director of Environment and Community Services, subject to consultation with the Director of Commissioning, the Director of Finance, the Director of Corporate Services and the Public Protection and Enforcement Portfolio Holder.


 

105.

CONSIDERATION OF ANY OTHER ISSUES REFERRED FROM THE EXECUTIVE, RESOURCES AND CONTRACTS POLICY DEVELOPMENT AND SCRUTINY COMMITTEE

Minutes:

There were no additional items to consider from Executive, Resources and Contracts PDS Committee on the part 1 agenda.

106.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

Minutes:

RESOLVED that the Press and public be excluded during consideration of the items of business referred to below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

 

The following summaries

refer to matters involving exempt information

 

 

107.

EXEMPT MINUTES OF THE MEETINGS HELD ON 28TH NOVEMBER AND 12TH DECEMBER 2018

Minutes:

The exempt minutes of the ordinary meeting held on 28th November 2018 and the special meeting held on 12th December 2018 were confirmed.

108.

AWARD OF CONTRACT FOR CCTV MONITORING AND MAINTENANCE (PART 2)

Minutes:

The Executive awarded contracts for CCTV Monitoring and Maintenance.

109.

AUTHORISATION FOR EXEMPTION TO CONTINUE THE CONTRACT FOR COMMUNITY WELLBEING SERVICE FOR CHILDREN AND YOUNG PEOPLE

Minutes:

The Executive agreed a further six month contract for the Community Wellbeing Service for children and young people.

110.

PROPOSED CONTRACT EXTENSIONS - SEN TRANSPORT & NON SEN CHILDREN'S TRANSPORT CONTRACTS

Minutes:

The SEN and non-SEN Children’s Transport contracts were extended until August 2020.

111.

GATEWAY 1 REPORT - PROCUREMENT OF LEASE CARS AND LIGHT COMMERCIAL VEHICLES

Minutes:

The Executive agreed arrangements to procure lease cars and light commercial vehicles.

 

Original Text: