Agenda, decisions and minutes

Venue: Bromley Civic Centre

Contact: Philippa Gibbs  020 8461 7638

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Decision:

Clr Fawthrop.

Minutes:

The Executive noted that Councillor Fawthrop has sent apologies.

2.

DECLARATIONS OF INTEREST

Decision:

None.

Minutes:

There were no additional declarations of interest.

3.

TO CONFIRM THE MINUTES OF THE MEETING HELD ON 29 MARCH 2023 pdf icon PDF 349 KB

Decision:

Agreed.

Minutes:

The minutes of the meetings held on 29 March 2023 (excluding exempt information), were agreed and signed as a correct record.

 

4.

QUESTIONS

In accordance with the Council’s Constitution, questions that are not specific to reports on the agenda must have been received in writing 10 working days before the date of the meeting - by 5pm on Tuesday 2 May 2023.

 

Questions specifically relating to reports on the agenda should be received within two working days of the normal publication date of the agenda.  Please ensure that questions specifically on reports on the agenda are received by the Democratic Services Team by 5pm on Thursday 11 May 2023.

 

Decision:

Two written questions.

Minutes:

One question for oral reply and two questions for written reply were received.  The questioner did not turn up to ask the oral question, the written questions and responses are attached at Appendix A.

5.

EXECUTIVE APPOINTMENTS pdf icon PDF 205 KB

Decision:

1.  The appointment of Councillors to serve on the Executive and responsibility for Portfolios, as allocated by the Leader of the Council, be noted.

2.  Any appointment of Councillors as Executive Assistants by the Leader of the Council be noted.

3.  The appointment by the Leader of the Council of Executive Members to serve on the Health and Wellbeing Board for 2023/24 be noted.

 

 

 

Minutes:

Report CSD23066

 

The report allowed the Leader of the Council to announce the Members appointed to various Portfolio Holder, Executive Assistant and other roles to help with the administration of executive business during 2023/24. The schedule of appointments is attached as Appendix B to these minutes.

 

RESOLVED: That:

 

1.  The appointment of Councillors to serve on the Executive and responsibility for Portfolios, as allocated by the Leader of the Council, be noted.

 

2.  Any appointment of Councillors as Executive Assistants by the Leader of the Council be noted.

 

3.  The appointment by the Leader of the Council of Executive Members to serve on the Health and Wellbeing Board for 2023/24 be noted.

 

 

 

6.

CONTRACT AWARD OF CONSULTANCY SERVICES FOR THE CRYSTAL PALACE PARK REGENERATION PLAN pdf icon PDF 250 KB

Decision:

1.  The recommendation outlined within the Part 2 report in relation to the award of the works contract for the multi-disciplinary team to deliver the Regeneration Plan be approved.

2.  The representations outlined in relation to the proposed disposal by way of a grant of a long lease of Crystal Palace Park to the Crystal Palace Park Trust, pursuant to section 123(2A) of the Local Government Act 1972 be approved.

3.  The objections made together with responses to these contained within the Report and formally agree to the Disposal of the Open Space Land be noted.

 

 

Minutes:

Report HPR2023/026

 

In February 2023, the Executive approved the procurement of a new multi-disciplinary team (Report No. HPR2023/007) to take forward the delivery of the Regeneration Plan for Crystal Palace Park; the rationale for that report being urgent was due to the timescales associated with the grant from the National Lottery Heritage Fund, which the Council was successful in securing to progress the development phase of the scheme.

This report was a recommendation to award the contract for multi-disciplinary consultancy services to deliver the capital schemes from RIBA Stages 2-7.  The report was marked as Urgent as the project would be utilising grant funding which had timescales attached for delivery. Call in would therefore not apply.

The report also provided an update on the outcome of the advertisement of the Open Space Notice in relation to the proposed disposal by way of a grant of a long lease of Crystal Palace Park to the Crystal Palace Park Trust, pursuant to section 123(2A) of the Local Government Act 1972.

Members of the Executive confirmed that they had received and read the email sent by an interested member of the public.

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 15 May 2023 and the Committee had supported the recommendations.

 

RESOLVED: That

1.  The recommendation outlined within the Part 2 report in relation to the award of the works contract for the multi-disciplinary team to deliver the Regeneration Plan be approved.

2.  The representations outlined in relation to the proposed disposal by way of a grant of a long lease of Crystal Palace Park to the Crystal Palace Park Trust, pursuant to section 123(2A) of the Local Government Act 1972 be approved.

3.  After consideration of the objections made, together with the responses to them as contained within the Report, that formal agreement for the disposal of the Open Space Land be agreed

 

7.

WORK SAFE PROJECT GATEWAY REPORT pdf icon PDF 311 KB

Decision:

That the drawdown of the total grant amount of £65k to be used as set out in Paragraphs 3.4 to 3.12 of the Report.

 

Minutes:

Bromley Council takes the safety of employees seriously, especially when risks to their health and safety may not be as easy to identify as others. We know that Lone working and the risks to employee’s safety from this, require extra effort to identify the risks. We are committed to making Bromley a fantastic place to live and work, where everyone can lead healthy, safe, and independent lives.

 

The Council had a range of guidelines and policies for staff to cover the requirements for Lone Working (lone workers are those who work by themselves without close or direct supervision). In August 2022, ‘Peoplesafe’ was introduced supplying staff with the relevant personal safety device to ensure, as far as is reasonably practical, that staff are safe while lone working. Adult Services were allocated 31 devices and Children’s Services were allocated 56.

 

It was recognised that Lone Worker devices and apps, such as ‘Peoplesafe’ could play a useful part of an organisation’s overall personal safety strategy. The Council applied for funding from South East London Integrated Care System (ICS) to help expand the number of ‘Peoplesafe’ devices offered to staff working in adult’s and children’s services, develop the #WorkSafe Campaign to raise awareness, remind people how to report and record incidents, offer bespoke training and support to staff and embed the ‘Work Safe’ approach across adult’s and children’s services that has been developed through staff engagement.

 

The Council was awarded £65,000 from South East London Integrated Care System Workforce Programme to deliver the ‘Work Safe Project’.  The report sought authorisation to drawdown the £65,000 grant received from South East London Integrated Care System Workforce Programme to deliver the Work Safe Project to support staff working across adult’s and children’s service in Bromley.

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 15 May 2023 and the Committee had supported the recommendations.

 

RESOLVED: That the drawdown of the total grant amount of £65k to be used as set out in Paragraphs 3.4 to 3.12 of the Report be approved.

 

8.

ARMED FORCES COVENANT REFRESH pdf icon PDF 239 KB

Additional documents:

Decision:

1.  The review of the implementation of the Armed Forces Covenant in Bromley be noted;

2.  The ongoing work being done to meet the aspirations outlined in the Armed Forces Covenant for Bromley signed on 24 April 2013 be noted; and

3.  It be noted that Sara Bowrey, Director of Housing, Planning, Property and Regeneration are Council Officer Armed Forces Champion and Councillor Mike Botting Council Member Armed Forces Champion respectively.

 

 

Minutes:

The report summarised a recent review of the Council’s work under the Armed Forces Covenant and planned future work to support Bromley’s Armed Forces Community as part of the renewal of the Covenant.

 

The Executive requested that a future update be provided setting out further information such as the number of reservists in the Borough, the number of children supported through the Covenant, the number of service personnel supported with housing as a result of the Covenant, and the practical support provided to service personnel, reservists, veterans and their families as a result of the covenant.  The Head of Regeneration also agreed to provide details of the support provided to Cadet Units following the meeting.

 

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 15 May 2023 and the Committee had supported the recommendations.

 

RESOLVED: That

 

1.  The review of the implementation of the Armed Forces Covenant in Bromley be noted;

 

2.  The ongoing work being done to meet the aspirations outlined in the Armed Forces Covenant for Bromley signed on 24 April 2013 be noted; and

 

  1. It be noted that Sara Bowrey, Director of Housing, Planning, Property and Regeneration and Councillor Mike Botting, are the Council Officer and Council Member Armed Forces Champions respectively.

 

 

9.

BROMLEY TOWN HEALTH AND WELLBEING CENTRE UPDATE pdf icon PDF 199 KB

Decision:

That the report be noted.

Minutes:

This report provided Members with an update to the provision of a new Heath and Well Being Centre (HWBC) by the NHS South East London Integrated Care System (ICB) in Bromley Town Centre.

 

The Leader thanked Officers for their hard work in developing the new proposals and noted that the ICB were in favour of the proposals.

 

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 15 May 2023 and the Committee had supported the recommendations.

 

RESOLVED: That the report be noted.

10.

CONSIDERATION OF ANY OTHER ISSUES REFERRED FROM THE EXECUTIVE, RESOURCES AND CONTRACTS POLICY DEVELOPMENT AND SCRUTINY COMMITTEE

Decision:

None

Minutes:

There were no additional items referred from Executive, Resources and Contracts PDS Committee.

 

11.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

Decision:

Executive agreed to move to Part 2

 

Minutes:

RESOLVED that the Press and public be excluded during consideration of the items of business referred to below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

 

The following summaries

refer to matters involving exempt information

 

 

12.

EXEMPT MINUTES OF THE MEETING HELD ON 29 MARCH 2023

Decision:

Exempt minutes confirmed.

Minutes:

The exempt (not for publication) minutes of the meeting held on 29 March 2023, were agreed and signed as a correct record.

 

13.

CONTRACT AWARD OF CONSULTANCY SERVICES FOR THE CRYSTAL PALACE PARK REGENERATION PLAN

Decision:

The Executive agreed the recommendations outlined in the report

Minutes:

The Executive considered the report and agreed the recommendations.

Appendix A pdf icon PDF 106 KB

Appendix B pdf icon PDF 12 KB