Decisions

Decisions published

10/07/2024 - PART 2: CONTRACT EXTENSION: MECHANICAL & ELECTRICAL MAINTENANCE CONTRACT ref: 10401    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024


10/07/2024 - PROCEEDING TO PROCUREMENT: MANORFIELDS TRANSITIONAL ACCOMMODATION ref: 10396    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That

 

1)  Subject to the successful confirmation of the Local Authority Housing Fund grant, proceeding to procurement via a two-stage tender for a principal contractor to deliver pre-construction works be approved, as set out in this report, before proceeding to deliver the capital works subject to the final costs remaining within the budget identified in the April 2024 report (HPR2024/013); and,

 

2)  Authority to award the contract for works be delegated to the Director for Housing, Planning, Property and Regeneration, subject to agreement with the Portfolio Holder for Renewal, Recreation and Housing, the Assistant Director: Governance and Contracts, the Director of Corporate Services and Governance and the Director of Finance.

 

 

Wards affected: Orpington;


10/07/2024 - PART 2: ADULT SOCIAL CARE TRANSFORMATION - DIGITAL STRATEGY 2024-2034 ref: 10370    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024



10/07/2024 - PROCEEDING TO TENDER FOR A BLOCK PURCHASING CONTRACT FOR CHILDREN'S RESIDENTIAL (BEDS) PLACEMENTS ref: 10394    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That proceeding to procurement for a block contract for residential beds for Children Looked After be approved. The proposed block contract being for one year with the option to extend for a further year for 5 beds at an estimated cost of £4,600 per bed per week (estimated annual value of £1,196,000), with the option to purchase additional capacity through the contract of up to 5 additional beds on a first refusal basis at the same rates as the block. The estimated whole life value of this proposal is £4.8m.

Lead officer: Aneesa Kaprie


10/07/2024 - CAPITAL PROGRAMME OUTTURN ref: 10393    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That the details of the capital outturn position for 2023/24 be noted.


10/07/2024 - CONTINUATION OF JOINT FUNDING CHILDRENS' COMMUNITY HEALTH SERVICES WITH THE SOUTH EAST LONDON INTEGRATED CARE BOARD ref: 10365    For Determination

Paper outlining the proposal that LBB continue to jointly fund/commission a range of CYP services that currently sit within the scope of the community health services contract.

To facilitate and formalise the joint arrangements between LBB and SELICB, utilising the Section 75 agreement between the two commissioning agencies.

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

1.  The approval of the joint funding and commissioning of services set out in this paper be agreed for the duration of the two-year direct award of the community health contract; and,

 

2.  Subject to the funding agreement, these funds and services be included within the S.75 agreement between the Council and the South-East London Integrated Care Board (SELICB.)

 

Lead officer: Anthony Harris


10/07/2024 - ADULT SOCIAL CARE TRANSFORMATION - DIGITAL STRATEGY 2024-34 ref: 10362    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That

 

1.  The report be noted and the Adult Social Care Digital Transformation Strategy 2024 to 2034 and Option 1 ‘invest to save’ proposal outlined in the Part 2 report be agreed.

 

2.  The use of brought-forward Disabled Facilities Grant (DFG) funding to support the delivery of the ‘invest to save’ proposal, as detailed in Part Two of this report be agreed in principle.

 

3.  Agree the use and drawdown of the Council’s brought-forward balance of £1,628k of improved Better Care Fund (iBCF) (carry forward approved by Executive on 22nd May 2024) be agreed to support the delivery of the ‘invest to save’ proposal, as detailed in Part Two of this report.

 


10/07/2024 - PART 2: CONTRACT AWARD: DOMICILIARY CARE ref: 10371    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024


10/07/2024 - CONTRACT AWARD: DOMICILIARY CARE (PART 1) ref: 10364    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That

 

1.  The award of a contract for a Domiciliary Care Patch Provider, as detailed in the accompanying Part 2 report, be approved for the period 1 August 2024 to 26 August 2026 with the option to extend for a further three years at an estimated value of £3.52m per annum.

 

2.  Award of contracts to the Domiciliary Care Reserve Patch framework, as detailed in the accompanying Part 2 report, be approved for the period 1 August 2024 to 26 August 2026 with the option to extend for a further three years.

 

3.  Authority be delegated to the Director of Adult Social Care, subject to Agreement with the Portfolio Holder for Adult Care & Health Services, the Assistant Director Governance & Contracts, the Director of Corporate Services and Governance and the Director of Finance, to both apply the extension option for this Patch contract (in line with the existing delegated authority arrangements) and to award further contracts, as appropriate and as required, from the Domiciliary Care Reserve Patch Provider framework during the lifetime of the current Patch contract arrangements.

 

 


10/07/2024 - PARKING SERVICES: COLLABORATION AGREEMENT AND CONTRACT PROCUREMENT STRATEGY ref: 10367    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

1.  Renewal of the Shared Services Collaboration Agreement for Parking Services with the London Borough of Bexley for the remaining term of the Parking Services contract and the term of the new Parking Services contract procured through those arrangements be approved.

2.  It be approved, in principle, to proceed to procurement through the Shared Services Collaboration Agreement for a new Parking Services contract to commence from April 2027, noting that a further Gateway report on the detailed commissioning and procurement strategy for Parking Services will be presented for Executive approval prior to commencement of tender.

Wards affected: (All Wards);


10/07/2024 - CONTRACT EXTENSION MECHANICAL & ELECTRICAL REACTIVE REPAIRS AND MAINTENANCE ref: 10369    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That

 

1.  The second one-year extension to the Mechanical and Electrical Reactive Repairs and Planned Maintenance Contract held with B&M McHugh Ltd as set out in the Part 2 Report be approved. 

2.  That a mechanical and electrical asset register to be completed including a recovery plan.

 

 


10/07/2024 - PROVISION OF LIBRARY SERVICE - CONTRACT PERFORMANCE REPORT ref: 10368    For Determination

Update on the performance of the Library Service contract over the last six months.

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

1.  The performance of the Library Services contract delivered by the operator Greenwich Leisure Limited (GLL) as detailed within this report be noted;

2.  The detail of contract modifications applied to the Library Services contract to date, summarised in paragraph 3.17 Tables 1 & 2 and detailed in Appendix 2 be noted;

3.  Contract modifications to the Library Services contract relating to the Library Repair programme at an overall estimated value of £1,133k as set out in paragraphs 3.18 to 3.22 be approved noting that there is no additional funding requirement; and,

4.  It be noted that further contract modifications to the Library Services contract are expected, linked to the Library Repair programme, and are asked to approve the scheme of delegation to manage future contract modifications as set out in paragraphs 3.23 to 3.29.

 

Wards affected: (All Wards);

Lead officer: Paula Young


10/07/2024 - CONTRACT AWARD FOR ADDITIONAL ARBORICULTURAL SERVICES ref: 10366    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

1.   The award of the contracts for Lots 1 – 4 to the providers named in the Part 2 Report be approved in accordance with the detailed recommendations set out in the accompanying Part 2 report, noting that the contracts will commence on 1st September 2024 for a period of 3 years with the option to extend for a further period of up to one year.

2.   It be agree to appoint contractors to a framework for aboricultural services in accordance with the detailed recommendations set out in the Part 2 report. The framework will commence on 1st September 2024 for a period of 3 years with the option to extend for a further period of up to one year.

 

 

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Lead officer: Hugh Chapman, Hannah Jackson


10/07/2024 - PERMISSION TO PROCURE A FRAMEWORK FOR DOMICILIARY CARE SERVICES 2025-2029 ref: 10363    For Determination

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

That permission to procure a Domiciliary Care Framework on a call off basis with contracts commencing on the 28 August 2025 for a four-year period, ending on 27 August 2029 be approved.  The Framework contract has an estimated value of £4.9-6.7m per annum. The overall whole life value is £19.6-26.8m.

 

Lead officer: Channelle-Ghania Ali, Kelly Sylvester


10/07/2024 - EXEMPT MINUTES OF THE MEETING HELD ON 22 MAY 2024 ref: 10399    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024


10/07/2024 - LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000 ref: 10398    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

Executive agreed to move to Part 2.

 

 


10/07/2024 - CONSIDERATION OF ANY OTHER ISSUES REFERRED FROM THE EXECUTIVE, RESOURCES AND CONTRACTS POLICY DEVELOPMENT AND SCRUTINY COMMITTEE ref: 10397    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

None.


10/07/2024 - QUESTIONS ref: 10361    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

1 oral and 1 written question.


10/07/2024 - TO CONFIRM THE MINUTES OF THE MEETING HELD ON 22 MAY 2024 ref: 10392    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

Agreed.


10/07/2024 - DECLARATIONS OF INTEREST ref: 10360    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

None.


10/07/2024 - APOLOGIES FOR ABSENCE ref: 10359    Recommendations Approved

Decision Maker: Executive

Made at meeting: 10/07/2024 - Executive

Decision published: 11/07/2024

Effective from: 10/07/2024

Decision:

None


09/07/2024 - EXTENSION TO ROYAL MAIL CONTRACT ref: 10391    For Determination

Decision Maker: Portfolio Holder for Resources, Commissioning and Contracts Management

Decision published: 09/07/2024

Effective from: 09/07/2024

Decision:

That the two-year extension of the Mail Service contract with Royal Mail, the value of the extension being an estimated £180k at £90,000 per annum to run from 16th September 2024 – 15th September 2026 be approved.

 

 

 

Lead officer: Peggy Umezuruike


09/07/2024 - EXTENSION OF CLEANING CONTRACT FOR CHILDREN & FAMILY CENTRES ref: 10390    For Determination

Decision Maker: Portfolio Holder for Resources, Commissioning and Contracts Management

Decision published: 09/07/2024

Effective from: 09/07/2024

Decision:

That

 

1.  The extension beyond term for all other satellite site contracts, as detailed in Appendix 1, to 31st July 2025 be approved at an estimated overall value for the extension period of £102,154.64.  This allows the commissioning strategy for facilities services to be agreed, and for the services to be tendered as either a separate satellite services contract, or as part of an overall contract for all facilities requirements.

 

2.  The formal one year extension options be approved, should they be required, for both the Civic Centre Cleaning Services contract (City Cleaning and Support Services Ltd) and the Civic Centre Washroom Services contract (Rentokil) for the period from 1st October 2024 to 30th September 2025 at an estimated annual value of £308,990.16 and £6,000.00 respectively for the extension period, noting that a flexible extension arrangement  (monthly rolling basis) will be sought to allow for termination of the contracts in part or in full when the need for the requirement reduces or ceases.

 

Lead officer: Peggy Umezuruike


09/07/2024 - TREASURY MANAGEMENT ANNUAL PERFORMANCE REPORT ref: 10389    Recommendations Approved

Decision Maker: Portfolio Holder for Resources, Commissioning and Contracts Management

Decision published: 09/07/2024

Effective from: 09/07/2024

Decision:

That:

 

1.  The Treasury Management Annual Report for 2023/24 be noted; and

 

2.  The actual prudential indicators within the report be approved.

 

 

Lead officer: Abdul Munim