Issue - meetings

Report CS15910

The report reviewed the current MyLife web portal services delivered on behalf of the Council by OLM Group Ltd and made recommendations for the future procurement of this service. The current 2015/16 contract was for £40,375 with the cumulative contract value was £201,375. Following publication of the report, the Department of Health (DoH) had written to the Local Government Association to delay the Care Act cap on care costs system until 2020. This meant that the Council would not need to purchase the additional Care Act module for the Bromley Mylife web portal, reducing costs by £53,020. An addendum report including the DoH letter was circulated setting out revised recommendations.

The Council had been one of the first local authorities to develop a web portal for care and health support services and had awarded the contract to OLM Group Ltd to deliver the Mylife web portal in 2010. Since its launch, the number of visitors to the portal had increased significantly – details were set out in Appendix 1 to the report. There were other providers in the market, but none were any more advanced than ODM, and it would take considerable time and resources to migrate to a new provider. Officers advised that offering a further three year contract to OLM Group Limited was within procurement rules and would bring stability to develop the changes required under the Care Act, reduce annual costs and see a return on previous investment and development.  Other members present commented on the development of the dementia hub and agreed that this was a sensible proposal given the complications of transferring to a new supplier at this stage.

RESOLVED that

(1) The award of a three year contract totalling £87, 700 to OLM Group Ltd for the Mylife web portal service to continue be approved; the contract will begin on 1st April 2016 and end on 31st March 2019.

(2)  Funding of £42,700 from the Social Care Capital Grant be agreed and included in the Council’s Capital Programme.