Issue - meetings

Part 1 Summary Report

Report CSD16052

The Part 1 version of Report CSD16052 provided an overview of the tendering process for the new Dementia Post Diagnosis Services and highlighted a recommendation to award the contract to the Bromley Dementia Services Consortium, comprising four local organisations: Bromley and Lewisham Mind (the Lead Organisation); Age UK Bromley and Greenwich; Carers Bromley; and Oxleas NHS Foundation Trust. Award of the contract was recommended for a two-year period with potential to extend for a one year period, plus a further one year, with a potential contract value of £1,804,112 over four years. 

Further detail in a linked Part 2 report included scoring outcomes, justification for the recommended award, and financial and legal implications. As no press or public were in attendance, it was agreed to consider the Part 2 report concurrently with the Part 1 report, the Leader as Chairman having moved that any press and public be excluded during consideration of the item.

RESOLVED that:

(1)  the Part 1 and Part 2 content of Report CSD16052 be noted;

(2)  the Contract for provision of Dementia Post Diagnosis Support Services be awarded to Bromley and Lewisham Mind as the lead organisation of the Bromley Dementia Services Consortium, also comprising Age UK Bromley and Greenwich, Carers Bromley and Oxleas NHS Foundation Trust, the contract commencing on 1^st July 2016 until 30^th June 2018 with the potential to extend for a period of one year plus a further one year; and 

(3)  authorisation to extend the contract for a period of up to two years be delegated to the Chief Executive in consultation with the Portfolio Holder for Care Services.

Report CSD16052

The Portfolio Holder presented a report providing a summary to Item 12a: Dementia Post Diagnosis Services – Contract Award which outlined the process for the tendering for the new Dementia Post Diagnosis Services contract which had been undertaken in accordance with the Local Authority’s financial and contractual arrangements.

At its meeting on 14^th October 2015, the Council’s Executive considered a Gateway Review on the position in Bromley in regard to incidence of dementia and available support services.  It proposed the establishment of Post Diagnosis Support Services and a Dementia Hub, providing a coordinated framework of community support services that could work directly with integrated care networks and funded by part of the Better Care Fund that had been set aside for the provision of dementia services.  The Council’s Executive agreed that the structure of the proposed service would provide the first point of contact for those newly diagnosed with dementia and would include a range of advice information and support, and that procurement would be through competitive tendering.

An information day was held for potential providers to understand the vision for the service and outline the intended approach to procurement.  The tender process was then undertaken using ProContract, the Local Authority’s electronic tendering system.  A total of 20 suppliers expressed an interest in providing the service, with submissions evaluated by a panel of four experts and supported by a supplier interview.

RESOLVED that the Council’s Executive be recommended to note the Dementia Post Diagnosis Services – Contract Award Summary Report when considering the award of the tender.

The Committee considered the report and supported the recommendations.