Issue - meetings

Report ES17002

The report set out the Council’s procurement strategy for a range of environmental services and sought approval to commence the tendering process in April 2017. It was intended that all the contracts would commence on 1^st April 2019, subject to further award of contract reports being presented to the Executive in 2018.

The procurement strategy reflected the findings of a series of service reviews, feedback from extensive soft market testing activity, and also the views of the Environmental Services Contract Programme Board – including input from the Environment PDS Member Working Group – which was convened to ensure a wide range of expertise from across the Council was represented in developing the proposals.

Officers had investigated the possibilities of working with other boroughs to share these contracts, but none had been in a position to join with Bromley. It was suggested that the possibility of establishing a framework that others could buy into should be investigated. A Member commented that this was a long contract period and asked whether these services were statutory and if there was sufficient flexibility to vary the contracts. It was confirmed that the Council would be able to vary the contracts, and that there would be break clauses built in. The eight years plus eight term reflected the usual spread of vehicle costs over a period of eight years.      

The report had been considered by the Environment PDS Committee on 24^th January 2017, and the Committee had supported the proposals.

RESOLVED that 

(1) The proposed lotting structure and procurement routes be agreed as follows -

·  Environmental Services: Competitive Procedure with Negotiation (Lots 1-4)

·  Arboricultural Maintenance: Restricted Procedure (Lot 5)

·  Highways Management: Restricted Procedure (Lots 6-7)

(2)  All Lots shall be tendered for an initial eight year term (1 April 2019 –  31 March 2027) -

·  Lots 1-4 may be extended for a further eight year term (1 April 2027 – 31 March 2035) subject to a best value review (in 2024/25) and being let at the Council’s sole discretion

·  Lots 5-7 may be extended on a similar basis to Lots 1-4, if placed in association with Lots 1-4.