Issue - meetings

Report ES16042

Members considered the Committee’s Forward Work Programme and progress on requests made at previous meetings.

Details of Environment contracts from the Corporate Contract Register were also provided (as presented to the Contracts Sub-committee meeting on 24th August 2016) along with a summary of contracts having a total value greater than £50k (i.e. duration in years multiplied by annual value). The summary also covered changes since the Contract Register was produced along with other relevant information.

The On-Street Posters contract was now for tender with feedback due in mid-November. The position had also progressed for all other Portfolio contracts having a Red or Amber rating in August. A gate report for monitoring the landfill site at Coney Hill, Oxsted, would be presented to the Committee’s next meeting.

Concerning the outcome of tendering for Parking Services, officers were looking to present a report in November. If it was not possible to report to the Committee’s next meeting, a report could be considered by the Executive and Resources PDS Committee on 23^rd November 2016 with Environment PDS Members invited to the meeting.

As it was not possible for the Portfolio Holder to attend the Committee’s next meeting scheduled for 8^th November 2016, consideration was given to moving the meeting to 16^th November 2016. However, as at least three Members were unable to make this date it was agreed to proceed with the original 8^th November date.

Three Working Groups were established by the Committee at its previous meeting to cover Street Scene, Highways and Footways and Congestion. Memberships for the Street Scene and Highways/Footways Working Groups were confirmed and it was agreed that the Street Scene Working Group would meet on 11^th October 2016 at 5pm and 25^th October 2016 at 6pm. The Highways/Footways Group would meet after October followed by meetings of the Congestion Working Group. 

RESOLVED that:

(1)  the Forward Work Programme be noted;

(2)  progress concerning previous Committee requests be noted;

(3)  the Corporate Contract Register extract and commentary related to Environment Portfolio contracts be noted;

(4)  membership of the Street Scene Working Group comprise –

Cllr Ian Dunn, Cllr William Huntington-Thresher, Cllr Chris Pearce (Non-Committee Member), Cllr Sarah Phillips and Cllr Catherine Rideout (membership of the group would also remain open to other Committee Members);

(5)  membership of the Highways/Footways Working Group comprise –

Cllr David Cartwright, Cllr Ian Dunn, Cllr Samaris Huntington-Thresher, Cllr William Huntington-Thresher, Cllr Angela Page and Cllr Melanie Stevens.