Issue - meetings

Report ES 16052

This report was written by Jim McGowan, Head of Environmental Protection.

The report was written because LBB’s contract for CCTV monitoring and CCTV maintenance was due to expire on 31^st March 2017. Permission was being sought to extend the contracts by one year. The report outlined the proposed extension of the contract.

It was explained to the Committee that not only would the contracts require to be extended, but that flexibility was required concerning the option to extend due to logistical issues. This was because at some point in the future, depending what was happening on site, a new location for the CCTV control room would be required.

A Member asked if the possibility of a joint tender with Lewisham had been explored. It was confirmed that this would be an option that would be considered going forward. Another Member asked if the price for the extension would be fixed or flexible. It was confirmed that the price was ‘fixed’ but could still be negotiated. It was noted that an ‘options’ paper would come back to the Committee in January 2017.

The Chairman asked Mr McGowan to explain why the ‘rag status’ for the CCTV contracts on the Contracts Register was amber. It was explained that the contracts needed to be extended, and that six months’ notice of an extension was required. The amber status was therefore giving warning concerning the need to extend the current contracts in time. Once this was done, the rag status would change to green.

The Committee agreed the recommendations of the report.

RESOLVED that:

(1) The Portfolio Holder agree to the proposal to extend the CCTV maintenance and CCTV monitoring contracts for one year to 31^st March 2018

(2) The Portfolio Holder agree to delegate the authority to the Executive Director for Environment and Community Services to extend the contract for a further year until 2019 if required