Issue - meetings

Report CSD16170

The Sub-Committee received the latest version of its work programme report for 2016/17 and discussed how it could identify issues that needed to be scrutinised. Issues could arise through a number of sources including Internal Audit, PDS Committees, the Contracts Register, the Commissioning Projects list or the Risk Register.

Members inquired about the delays in transferring strategic property staff to Cushman and Wakefield. This had now been completed on 1^st December 2016, after issues about pensions had been resolved. The delay had been to protect the position of staff; this had been an unusual contract combining facilities management, property maintenance and strategic property, and the lessons learnt had been incorporated into new guidance. The Sub-Committee decided that there were no further issues for them to pursue.   

It was also suggested that the Sub-Committee could look at the agreement with V22 for the Priory, but as this was more a matter of a lease than a contract it was decided not to pursue this.

The following issues were added to the work programme –

·  Change notices – this could be part of the contracts database demonstration (January)

·  A report on the Orchard and Shipman report, to include Manorfields, but also looking at the overall contract – (January)  

·  CCTV contract (April)

·  Commissioning Projects List (April)

RESOLVED that the work programme for 2016/17 be updated as set out above.