Issue - meetings

Report CSD17155

The Committee considered its work programme for the remainder of 2017/18. It was noted that a report on the Pilot Voter ID scheme had been added to the programme for the January meeting; further information about the scheme was anticipated from the Cabinet Office in December.

A  number of Members commented that there was a risk of loss of confidential data due to the apparent lack of a clear desk policy across Council offices, which could in addition result in insurance claims. Members suggested that the Council’s office accommodation compared unfavourably with other local authorities with more up to date accommodation, who provided staff lockers and lockable filing cabinets. There was concern that paper information was left available on and around desks, and that some officers were leaving their desks without logging out from their computers. The risks were exacerbated by the delay in moving away from paper towards more electronic storage. The Committee concluded that a report was required setting out the current position and what action was being taken to minimise the risks. 

A Member raised the issue of office cleaning, which she felt had declined; it was noted that the contractor, Amey, was due to appear before the Executive and Resources PDS Committee the following evening.

Reviews of the Appeals Sub-Committee and Appointments to Outside Bodies would also be added to the programme for the meeting on 20^th March 2018 (see minutes 298 and 306.)

RESOLVED that a report be requested on information security within Council offices.