Issue - meetings

Report DRR18/029

Consideration was given to an extract from the Contract Register taken in March 2018, containing all Renewal and Recreation Portfolio contracts with a total value greater than £50k.  A more detailed Contract Register containing additional, potentially commercially sensitive information on each contract, was considered under part 2 of the published agenda (Item 22).

The Chairman raised concerns about the number of contracts listed on page 143 of the report which showed a code red.  The Director of Regeneration explained that this data was approximately three months old.  Since that time, a huge amount of work had been carried out on the Contracts Register.  Those listed were all capital projects consisting of a fixed start and finish date.

An historic issue with the IDOX Document Management system and UNIform Property Software had been resolved and would show as complete in the next report.  Housing contracts would also be included.

In response to a question from Mr Allen, it was reported that library contracts were fixed for a 10 year plus five year option.  Penalties for non-compliance would be deducted from payments to the contractor and termination clauses were included to deal with persistent failure to comply.

RESOLVED that:-

(1)  the extract from the Contract Register taken in March 2018, containing all Renewal and Recreation Portfolio contracts with a total value greater than £50k be noted; and

(2)  the Part 2 Contract Register containing additional, potentially commercially sensitive information be noted.