Issue - meetings

Report ES19005

From the Contracts Register presented to Contracts Sub-Committee on

11th December 2018, Members received an extract for the Environment and

Community Services (ECS) Portfolio. A further copy provided under Part 2

proceedings included commentary for each contract.

Key information for ECS was also provided for the preceding two months.

The following contracts had been flagged for attention due to tight tender timescales (rather than any performance issues delivering the contract):

Concerning the Openview contract, authority is being sought via a Gateway Report to extend the License/maintenance contract, one year at a time, for up to five years. Although Depots Security was to be included in the recently awarded bundle of Environment Services contracts, alternative delivery options are being examined with the possibility of inclusion by change-control notice in the wider LBB Total Facilities Management contract with Amey. Should this approach not be suitable, the current framework arrangement operated by the Eastern Shires Purchasing Organisation (ESPO) may be utilised for an extension period and/or arrangements for any competition to follow in autumn 2019. A budget of £158k is provided for the depot security contract with £136k recovered from depot occupants. The Council is therefore left with a net cost of £22k.

RESOLVED that the £50k+ Contracts Register (which also forms part of the Council’s commitment to data transparency) appended to Report ES19005 be noted.