Issue - meetings

Report ES19029

Members considered the Committee’s future work programme and progress on previous Member requests.

For the Committee’s meeting on 18^th June 2019 it is intended to bring a report on replacing the Parking Management System for the Civic Centre Car Park. The report will not include proposals for the Hill Car Park as there are currently structural issues and negotiations concerning related development. Officers are not yet able to recommend a suitable replacement Management System for the Civic Centre Car Park but are looking to identify a good quality system e.g. an Automatic Number Plate Recognition (ANPR) system.

A report was suggested on the Council’s Transformation Programme and its impact for the Portfolio. Initial proposals from the Programme would be considered in the summer and the Committee’s 5^th September meeting would probably be a suitable date for a report. As it would cover all work of the Environment and Community Services Department, one report would be provided to all three PDS Committees supported by the Department. 

The highways maintenance performance of JB Riney would also be considered in a further six months along with APCOA’s parking services performance at an earlier meeting. Additionally, the Chairman suggested a written update to Committee Members on outcomes from the trial of dockless e-bikes in the borough (including numbers using the bikes).

On previous Member requests, Parking Services were awaiting full data from thetrial use of a vehicle with ANPR camera technology in permit zones (the technology facilitating detection of a vehicle without a valid permit). However, data so far shows that desired benefits are not being provided from the technology; unless more productive data is received, officers would not advise investment in the technology.

Concerning a Member visit to a progressive waste and recycling facility, Surrey County Council’s Earlswood Depot had been identified as a good option. The depot has seen improvements to enhance its functionality and operates as a Waste Transfer Station and Household Waste and Recycling Centre. Its size is similar to L B Bromley’s Central Depot and Surrey County Council is open to Members visiting the site. The Chairman encouraged all Members of the Committee to attend a visit to the Earlswood Depot. 

Following the Committee’s previous meeting, Members agreed to trial a paperless approach for the current meeting. As such, no printed agenda packs were provided to the Committee’s Membership (apart from A3 extracts of Parts 1 and 2 of the ECS Contract Register and the Part 2 Fly-tipping Action Plan); instead, Members relied solely on viewing material for the meeting online both in advance of the meeting and during the meeting itself. Reports and other material at the meeting were also projected to screen in the meeting room. A limited of printed agenda packs continued to be provided for Members of the Public attending the meeting.

On conclusion of the meeting, Members expressed their continued support for a “paperless” approach to future meetings of the Committee. It was agreed that future material normally provided  ...  view the full minutes text for item 73