Issue - meetings

Report ES19026

Members considered the performance of JB Riney from the start of their Highway Maintenance contracts with the Council on 1^st July 2018. Highway Engineering Consultancy Services were included in the contract from November 2018. The Contract includes a Performance Management Framework (PMF) with related Key Performance Indicators (KPI) and associated Low Service Damages (LSD). The Contract allowed for a three month mobilisation period where LSDs would not be chargeable. 

With approval in December 2016 of £11.8m capital funding for investment in planned highway maintenance, five phases of projects were approved with  many completed by the previous contractor, FM Conway; however, as the new contract includes an improved five year warranty for all carriageway resurfacing schemes, a number were delayed for the new contract. 

The Council also received a £1.117m Department for Transport grant in October 2018 for highway resurfacing works. As the grant needed to be spent by 31^st March 2019, this budget funded previously approved carriageway schemes with remaining capital funding rolled forward to 2019/20. 

JB Riney has continued to make good progress on these improvement projects. Although carriageway works were suspended for two months by poor winter weather, remaining projects from phase five of the programme are due to be completed this summer. Footway schemes have also progressed, with a mixture of major and minor planned works.

On completion of the five phases, agreement will be sought for any additional schemes that can be funded from the remaining capital budget. JB Riney has also completed a number of traffic schemes as part of the annual LIP programme.

On highway reactive maintenance tasks and emergency highway repairs, JB Riney is required to complete 90% of all jobs within specified timescales. Performance against required job durations was reported as:

As the required KPI’s had not been achieved, LSDs of £4,800 would be chargeable. 

For Street Lighting Maintenance, KPIs require 95% of tasks to be completed within 4 working days and 100% within 8 working days. Performance against required job durations was reported as:

As the required KPI’s had not been achieved in this area, LSDs of £30,150 would be chargeable. 

For Winter Service, all precautionary gritting is required to be completed with 2.5 hours, which had been achieved in all cases. For Highway Engineering Consultancy Services, the arrangement is working well from early indications, with a number of traffic schemes being commissioned on a ‘design and build’ basis. Highway Drainage Cleaning isalso included in the contract from 1^st April 2019 and performance would be reported to a future meeting.

JB Riney representatives attended for the item. Concerning arisings from JB Riney’s highway maintenance in the borough, almost 100% of waste is recycled.

Dangerous pot holes are identified through highway safety inspections and jobs can also be raised from Fix My Street (FMS) enquiries and other reports from Councillors or Members of the Public. Jobs have to be completed based on the defect and risk of causing an accident, usually 2 hours for an emergency,  ...  view the full minutes text for item 68