Issue - meetings

The contract for the Council’s integrated HR & Payroll System, ResourceLink, was scheduled to end in June 2023.  ResourceLink had been in use at the Council since 2002 when it replaced separate HR and Payroll systems. 

In November 2020, the Leader agreed to the procurement of Oracle Cloud ERP for Finance and Procurement functions through a variation to the BT contract. That report advised that a separate report would be taken forward in 2021 regarding our HR/Payroll software. Following an options appraisal, it was now proposed to procure Oracle Cloud ERP system for HR and Payroll functions to ensure the Council had a fit for purpose and fully integrated HR/Payroll system, alongside finance, that would meet the current and future needs of the Council. 

The proposals would further improve the security of the Council’s data – the Leader requested a short briefing note for himself and Councillor Peter Morgan on how records would be protected.

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee on 13 October 2021 and the Committee supported the recommendations.

RESOLVED that

(1) The contents of the report be noted.

(2) A variation to the BT contract to include the procurement of Oracle’s Cloud Enterprise Resource Planning system for HR & Payroll functions for a period of five years with the option to extend this for up to a further five years on an annual renewal basis be authorised.

(3) Authority be delegated to the Director of HR, Customer Services & Public Affairs to agree the annual renewal of the Oracle Cloud Enterprise Resource System for HR & Payroll functions after year 5 in consultation with the Portfolio Holder for Resources, Commissioning and Contracts Management.

(4) Approval be given to proceed to procurement to appoint a Systems Integrator via a suitable framework at an estimated value of £600k and the subsequent award of that contract be delegated to Chief Officers in consultation with the Portfolio Holder for Resources, Commissioning and Contract Management. 

(5) It is noted that the capital scheme budget will be reduced by £250k to reflect the current projected costs of implementing the system.