Issue - meetings

Report HPR2022/015

The report, together with the accompanying Part 2 report, set out the award of the main construction contract for the Crystal Palace Subway restoration works. The outcome of the compliant two stage Restricted Tender and Negotiated Procurement process was outlined in the Part 2 report.

Officers reported that the scheme enjoyed overwhelming public support, and was fully funded by grants. The main works (phase 1 of the project)  would enable the Subway to be opened to the public for a variety of uses, but phase 2 involving complete waterproofing of the underground structure from the road, would only proceed if further funding could be secured. Funding from TfL was not now available due to other pressures on their budget, but additional funding applications had been submitted to Historic England and the Heritage Lottery Fund. The proposed delegations to officers would enable the Council to move quickly if and when additional funding could be secured.

RESOLVED that the Executive be recommended to –

(1)  Delegate authority to the Director of Housing, Planning and Regeneration in consultation with the Portfolio Holder for Renewal, Recreation & Housing and the Director of Finance, to approve the acceptance of any additional grants required to deliver this scheme to completion, namely any further grants that come forward from the National Lottery Heritage fund and/or Historic England.

(2)  Delegate authority to the Director of Housing, Planning and Regeneration in consultation with the Portfolio Holder for Renewal, Recreation & Housing and the Director of Finance, to approve increasing the Capital Programme for the Subway Restoration Project up to a maximum of £3.597m, to enable the completion of the full restoration scheme, subject to securing additional grant funding, noting that if additional grant funding is not secured, the addition to the Capital Programme will not be required.

(3)  Delegate authority to the Director of Housing, Planning and Regeneration and the Director of Corporate Services, to agree the commercial heads of terms for a legal agreement proposed to be entered into between the Council and the London Borough of Southwark, outlining the Council’s future maintenance and management responsibilities for the Subway upon practical completion of the works.

(4)  Delegate authority to the Director of Corporate Services and Governance to execute all and any ancillary legal documentation relating to the proposed legal agreement referred to in paragraph (3) above.

(5)  Delegate authority to the Director of Housing, Planning and Regeneration and the Director of Corporate Services and Governance, to agree the commercial heads of terms for a works licence with the London Borough of Southwark, and the construction contractor, to enable the undertaking of the restoration works.

(6)  Delegate authority to the Director of Corporate Services and Governance to execute all and any ancillary legal documentation relating to the proposed works licence referred to in (5) above.

(7)  See the Part 2 Report for further recommendations in relation to the award of the works contract.