Issue - meetings

Report ACH23-005

The Part 1 Contract Award report outlined the current arrangements for the provision of Bromley’s Integrated Community Equipment Service (ICES), commissioned through the London Community Equipment Consortium (London Consortium), and set out the results of the tender exercise for the provision of the new service.

The current contract for ICES was due to end on 31^st March 2023 and both 1+1 extension options had been utilised. Executive previously approved (ECHS19049) re-procuring the service through continued membership of the London Consortium and for Bromley Council to participate in the joint re-tendering exercise, which was activated in April 2022.

Approval to call-off the new contract was being sought to support the conclusion of the Consortium-led Tender Exercise and the new Framework Agreement, in order for the new service to commence on 1^st April 2023, and for Bromley to continue to support and meet the needs of Bromley residents.

The Contract Award Part 1 made recommendations for the new ICES provision in Bromley and should be read in conjunction with the Contract Part 2 Award Report.

The report had been scrutinised by the Adult Care and Health PDS Committee at its meeting on 24 January 2023 and the Committee had supported the recommendations.

RESOLVED: That

1.  The London Consortium award of the Framework Agreement to the successful bidder for the new ICES be supported. The new provider will operate as the single supplier to a framework agreement to provide an Integrated Community Equipment Service on behalf of the London Community Equipment Consortium.  The new contract is scheduled to commence on 1^st April 2023;

2.  Call-off the new contract for the provision of ICES, with an initial period of 5 years, with one plus one-year extension periods be approved;

3.  Recommendation 3, as detailed in Part 2 be approved;

4.  Authorisation to extend the contract for up to two years be delegated to the Director of Adult Services, in consultation with the Portfolio Holder for Adult Care & Health Services, the Assistant Director of Governance & Contracts, the Director of Finance and the Director of Corporate Services and Governance.

5.  The annual Consortium membership fee (value detailed in Part 2) be approved.