1.  The contract for the provision of 34 block bed nights per week at the residential short breaks service at 118 Widmore Road be awarded for a period of 5 years from 1 April 2023 to 31 March 2028 with an extension option of 3 years from 1 April 2028 to 31 March 2031 to the provider and at the contract value as detailed in the Part 2 report. 

2.  Authority be delegate to the Director of Adult Services, in consultation with the Portfolio Holder for Adult Care and Health Services, the Assistant Director Governance & Contracts, the Director of Finance and the Director of Corporate Services and Governance, to exercise the 3-year extension period. 

Report ACH22-041

The Council had a contract in place with Ambient Support to provide a bed-based short breaks (formerly referred to as respite) service for adults with a learning disability. The contract was awarded for a two-year period from 1 April 2021 to 31 March 2023 and, as the contract was awarded following a direct negotiated contract award process, there was no opportunity to extend.  The short breaks block contract currently provided 6 beds at the 118 Widmore Road short breaks service with up to 4 additional beds available for spot purchase from Ambient Support.  A gateway report, setting out proposals in relation to the bed based short breaks service and seeking agreement to progress a tender process was scrutinised by ACH PDS on 28 June 2022 and received Executive agreement on 29 June 2022.  The report before the Executive detailed the outcome of the tender process and sought agreement to award the contract as set out in the accompanying Part 2.  The contract was to provide 34 block bed nights per week and would commence on 1 April 2023 for a period of 5 years with an option to extend for another 3 years at a contract value as detailed in the Part 2 version of this report.  The option to purchase additional beds on a spot basis would be in place to meet any peaks in demand.

The report had been scrutinised by the Adult Care and Health PDS Committee at its meeting on 22 November and the Committee had supported the recommendations.

RESOLVED: That

1. The contract for the provision of 34 block bed nights per week at the residential short breaks service at 118 Widmore Road be awarded for a period of 5 years from 1 April 2023 to 31 March 2028 with an extension option of 3 years from 1 April 2028 to 31 March 2031 to the provider and at the contract value as detailed in the Part 2 report. 

2.  Authority be delegated to the Director of Adult Services, in consultation with the Portfolio Holder for Adult Care and Health Services, the Assistant Director Governance & Contracts, the Director of Finance and the Director of Corporate Services and Governance, to exercise the 3-year extension period. 

Report ACH22-041

The Committee considered a report detailing the outcome of the tender process for the Learning Disability Short Breaks contract. Executive agreement was sought to award the contract as set out in the accompanying Part 2 report.

The Council had a contract in place with Ambient Support to provide a bed-based short breaks (formerly referred to as respite) service for adults with a learning disability. The contract was awarded for a two-year period from 1^st April 2021 to 31^st March 2023 and, as the contract was awarded following a direct negotiated contract award process, there was no opportunity to extend. The short breaks block contract currently provided 6 beds at the 118 Widmore Road short breaks service with up to 4 additional beds available for spot purchase from Ambient Support.

A gateway report, setting out proposals in relation to the bed based short breaks service and seeking agreement to progress a tender process was scrutinised by Adult Care and Health Policy Development and Scrutiny Committee on 28^th June 2022 and received Executive agreement on 29^th June 2022. The report detailed the outcome of the tender process and sought Executive agreement to award the contract as set out in the accompanying Part 2 report. The contract was to provide 34 block bed nights per week and would commence on 1^st April 2023 for a period of 5 years with an option to extend for another 3 years at a contract value as detailed in the accompanying Part 2 report. The option to purchase additional beds on a spot basis would be in place to meet any peaks in demand.

RESOLVED that the Executive be recommended to:

i)  Award the contract for the provision of 34 block bed nights per week at the residential short breaks service at 118 Widmore Road for a period of 5 years from 1^st April 2023 to 31^st March 2028 with an extension option of 3 years from 1^st April 2028 to 31^st March 2031 to the provider and at the contract value as detailed in the Part 2 report; and,

ii)  Delegate to the Director of Adult Services, in consultation with the Portfolio Holder for Adult Care and Health Services, the Assistant Director Governance & Contracts, the Director of Finance and the Director of Corporate Services, authorisation to exercise the 3-year extension period.