Issue - meetings

1.  The following variations (modifications) to the contract for parks management and grounds maintenance with idverde be approved:

(i)  Up to £880k for the delivery of projects funded by the Platinum Jubilee Parks Fund, as set out in paragraphs 3.6 – 3.8

(ii)Up to £235k per annum for the remaining contract term (£940k cumulatively for the initial term or £2.82m if extended) for park infrastructure repairs, as set out in paragraphs 3.9 – 3.11

(iii)  £69k per annum for the remaining contract term (cumulatively £276k for the initial term of £828k if extended) for additional weekend cleansing, as set out in paragraphs 3.12 – 3.14.

(iv)  Up to £71k per annum for the remaining contract term (cumulatively £284k for the initial term or £852k if extended) for PROW infrastructure works, as set out in paragraphs 3.15 – 3.16

(v) £83k for the initial term (£97k if extended) for the payment of the Countryside Stewardship Grants as set out in paragraphs 3.17 – 3.18.

2.  Authority be delegated to the Assistant Director Environment (Carbon Management & Greenspace) to undertake variations as required and through the appropriate contractual process for resolution 1 (i), (ii) and (iv) within the values authorised.

3.  The scheme of delegation for authorisations in relation to future variations (modifications) to the contract for parks management and grounds maintenance as set out in paragraph 3.21 of the report be approved.

Report ES20287

The report set out a number of recommendations to make variations (modifications) to the contract for parks management and grounds maintenance services with idverde at a total combined value of £2.463m (£4.597m if the contract extension option is taken).

The report also sought delegated authority for the Director of Environment & Public Protection and the Portfolio Holder for Sustainability, Green Services and Open Spaces to agree variations (modifications) to the contract under a scheme of delegation set out in paragraph 3.21.

The report had been scrutinised by the Environment and Community Services PDS Committee on 29 June 2023 and the committee had supported the recommendations.

RESOLVED: That

1.  The following variations (modifications) to the contract for parks management and grounds maintenance with idverde be approved:

(i)  Up to £880k for the delivery of projects funded by the Platinum Jubilee Parks Fund, as set out in paragraphs 3.6 – 3.8

(ii)  Up to £235k per annum for the remaining contract term (£940k cumulatively for the initial term or £2.82m if extended) for park infrastructure repairs, as set out in paragraphs 3.9 – 3.11

(iii)  £69k per annum for the remaining contract term (cumulatively £276k for the initial term of £828k if extended) for additional weekend cleansing, as set out in paragraphs 3.12 – 3.14.

(iv)  Up to £71k per annum for the remaining contract term (cumulatively £284k for the initial term or £852k if extended) for PROW infrastructure works, as set out in paragraphs 3.15 – 3.16

(v)   £83k for the initial term (£97k if extended) for the payment of the Countryside Stewardship Grants as set out in paragraphs 3.17 – 3.18.

2.  Authority be delegated to the Assistant Director Environment (Carbon Management & Greenspace) to undertake variations as required and through the appropriate contractual process for resolution 1 (i), (ii) and (iv) within the values authorised.

3.  The scheme of delegation for authorisations in relation to future variations (modifications) to the contract for parks management and grounds maintenance as set out in paragraph 3.21 of the report be approved.

ES20287

A Member queried the figure of £940k that was referenced in section 3.11 of the report. He enquired if that figure should in fact be £955k and asked for an explanation of the calculations. The Assistant Director for Environment (Carbon Management & Green Space) explained that the figure of £400K was a budget increase which had funded the £235k. The figure of £940k was a multiplication of the £235k across the remaining term of the contract. The amount of £320k (which had also been mentioned by the Member) was not included in the £940k as it had been dealt with previously by a separate variation.

RESOLVED that the Executive approve the variations (modifications) to the contract for parks management and grounds maintenance with idverde as follows:

  I.  Up to £880k for the delivery of projects funded by the Platinum Jubilee Parks Fund, as set out in paragraphs 3.6 - 3.8.

  II.  Up to £235k per annum for the remaining contract term (£940k cumulatively for the initial term or £2.82m if extended) for park infrastructure repairs, as set out in paragraphs 3.9 to 3.11.

  III.  £69k per annum for the remaining contract term (cumulatively £276k for the initial term, or £828k if extended), for additional weekend cleansing, as set out in paragraphs 3.12--3.14.

  IV.  Up to £71k per annum for the remaining contract term (cumulatively £284k for the initial term or £852k if extended) for PROW (Public Rights of Way) infrastructure works, as set out in paragraphs 3.15 to 3.16.

  V.  £83k for the initial term (£97k if extended) for the payment of the Countryside Stewardship Grants as set out in paragraphs 3.17 - 3.18.

  VI.  That the Executive be recommended to delegate authority to the Assistant Director Environment (Carbon Management & Green Space) to undertake variations as required and through the appropriate contractual process for recommendations I, II and IV within the values authorised.

VII.  That the Executive be recommended to approve the scheme of delegation for authorisations in relation to future variations (modifications) to the contract for parks management and grounds maintenance as set out in paragraph 3.21.