Issue - meetings

The Executive noted the Part 2 information.

The Executive considered the report and agreed the recommendations.

1.  The works carried out for RIBA 1 that identify that the Topshop site is a suitable location for the Central Library be noted.  Noting that the indicative budget for relocation of the Central Library has an estimated cost of circa £15.5m, subject to further works being carried out for RIBA 2-4.  Detailed costings will be provided in a Further Report to the Executive. As set out in paragraphs 3.10 – 3.13, proceeding to procurement for a multi-disciplinary design team to RIBA Stage 7 be approved in principle, with a break clause after RIBA Stage 3 and 4. The estimated whole life value of the contract up to RIBA Stage 7 is £1m with an estimated value up to RIBA Stage 3-4. Adding £500k for these works to the Capital Programme be approved in preparation of a further detailed costing report.

2.  Authority be delegated to the Director of Housing, Planning, Property and Regeneration, in agreement with the Assistant Director Governance & Contracts, the Director of Corporate Services the Director of Finance and the Portfolio Holder, to Approve the detailed procurement strategy for the procurement of multi-disciplinary consultancy services to RIBA 7, including ensuring suitable break clauses are applied to the contract.

3.  Any legal matters arising from these recommendations be delegated to the Director of Corporate Services and Governance.

Report HPR2023/056

Due to the Churchill Theatre tower building being at end of life, with a requirement for redevelopment, officers have considered options for the relocation of Central Library.

The report set out the recommended option to move the service to the old Topshop site and sought budget approval to proceed to RIBA stage 3.

The report had been scrutinised by the Executive, Resources and Contracts PDS Committee at its meeting on 17 October 2023 and the Committee had supported the recommendations.

RESOLVED: That

1.  The works carried out for RIBA 1 that identify that the Topshop site is a suitable location for the Central Library and that the indicative budget for relocation of the Central Library has an estimated cost of circa £15.5m, subject to further works being carried out for RIBA 2-4 be noted. Detailed costings will be provided in a future report to the Executive.

2.  As set out in paragraphs 3.10 – 3.13, proceeding to procurement for a multi-disciplinary design team to RIBA Stage 7 be approved in principle with a break clause after RIBA Stage 3 and 4. The estimated whole life value of the contract up to RIBA Stage 7 is £1m with an estimated value up to RIBA Stage 3-4 of £400k as per paragraph 3.10 of the report. Approval is given that an additional £500k for these works be added to the Capital Programme in preparation of a further detailed costing report.

3.  Authority be delegated to the Director of Housing, Planning, Property and Regeneration, in agreement with the Assistant Director Governance & Contracts, the Director of Corporate Services and Governance, the Director of Finance and the Portfolio Holder for Renewal, Recreation & Housing, to approve the detailed procurement strategy for the procurement of multi-disciplinary consultancy services to RIBA 7, including ensuring suitable break clauses are applied to the contract.

4.  Any legal matters arising from these recommendations be delegated to the Director of Corporate Services and Governance.