Issue - meetings

Report CSD23107

The Modern.gov system enabled the Council to publish meeting details, committee agendas, reports and minutes, and information about councillors. The system was purchased in 2009, becoming operational in 2010, and is supported via an annual maintenance contract with Civica. The support contract had been in place for nearly fifteen years and authority to renew the annual support contract for a further five years was being sought. Although the annual value of the contract was small at £13K, its long-term nature meant that the cumulative value required Portfolio Holder decision.

Members requested that future reports set out statistics relating to the number of users and frequency of use.

In response to a question, the Democratic Services Officer confirmed that the system would be migrating to the new Azure cloud environment in December 2023.

RESOLVED: That the Portfolio Holder be recommended to approve the annual renewal of the support contract for the Modern.gov system for a further five years, at an estimated cost of £13,800 per annum (£69k over period of authorisation for renewal).