Issue - meetings

That

1)  The short extension of terms with Pinnacle for a period of 12 weeks commencing 1^st April 2024 and expiring 30^th June 2024 at an estimated value set out in the accompanying Part 2 report be approved;

2)  The award of contract in principle be approved, as detailed in the accompanying Part 2 report;

3)  Delegated Authority be granted to the Director of Housing, Planning and Regeneration to finalise the award of contract subject to heads of terms being agreed, in agreement with the Director of Corporate Services and the Director of Finance; and,

4)  Delegated authority be grated to the Director of Housing, Planning and Regeneration, subject to agreement with the Assistant Director: Governance and Contracts, the Director of Corporate Services, the Director of Finance and the Portfolio Holder for Renewal, Recreation and Housing, to apply the extension option in due course.

Report HPR2024/003

In September 2023, the Council’s Executive granted approval to proceed to procurement via a compliant open tender for the housing management and associated services contract in relation to the Bromley owned residential portfolio.

The tender did not secure any suitable bids and so, in compliance with the relevant procurement regulations, a negotiated process was entered into.  This report detailed the outcome of the unsuccessful competitive tender, the subsequent negotiated process and the proposal to proceed to award the contract as detailed in the Part 2 report.

To allow for an effective handover between the incumbent provider (Pinnacle) and the proposed incoming party, and with due regard to TUPE regulations, officers were seeking approval of an extension of terms with Pinnacle for a period of 12 weeks commencing 1^st April 2024 and expiring 30^th June 2024.

The report had been scrutinised by the Renewal Recreation and Housing PDS Committee at its meeting on 31 January 2024 and the Committee had supported the recommendations.

RESOLVED That

1)  The short extension of terms with Pinnacle for a period of 12 weeks commencing 1^st April 2024 and expiring 30^th June 2024 at an estimated value set out in the accompanying Part 2 report be approved;

2)  The award of contract in principle be approved, as detailed in the accompanying Part 2 report;

3)  Delegated Authority be granted to the Director of Housing, Planning and Regeneration to finalise the award of contract subject to heads of terms being agreed, in agreement with the Director of Corporate Services and the Director of Finance; and,

4)  Delegated authority be grated to the Director of Housing, Planning and Regeneration, subject to agreement with the Assistant Director for Governance and Contracts, the Director of Corporate Services, the Director of Finance and the Portfolio Holder for Renewal, Recreation and Housing, to apply the extension option in due course.

  Report HPR2024/003

The report sought approval from the Council’s Executive to agree a short extension of terms with Pinnacle, the existing provider of the Housing Management Contract, from 1 April 2024 to 30 June 2024 and agree that a new contract commencing on 1 July 2024 be awarded in principle as set out in the accompanying Part 2 (Exempt) report).

RESOLVED: That the Council’s Executive be recommended to:

1)  Approve the short extension of terms with Pinnacle for a period of 12 weeks commencing 1 April 2024 and expiring 30 June 2024 at an estimated value set out in the accompanying Part 2 report;

2)  Approve award of contract in principle, as detailed in the accompanying Part 2 report;

3)  Grant delegated authority to the Director of Housing, Planning and Regeneration to finalise the award of contract subject to heads of terms being agreed, in agreement with the Director of Corporate Services and the Director of Finance; and,

4)  Grant delegated authority to the Director of Housing, Planning and Regeneration, subject to agreement with the Assistant Director: Governance and Contracts, the Director of Corporate Services, the Director of Finance and the Portfolio Holder for Renewal, Recreation and Housing, to apply the extension option in due course.