Agenda item

Report ES 17084

The update on the procurement strategy for the LBB CCTV Service was provided by Jim McGowan—Head of Environmental Protection. 

Mr McGowan informed the Committee that notice had been given of the proposed Council redevelopment proposals for the Civic Centre site, including the likely need to vacate the current premises. It was therefore possible that an alternative location for the CCTV control room may need to be found or an alternative model of service delivery commissioned. The current contract had been extended for a second one year extension, under the delegated Authority of the Executive Director for Environment & Community Services (EDECS) and it expired on the 31st March 2019.

The Committee was briefed that the report to the PPS PDS of September 2016 and to the Executive of March 29^th 2017 had proposed four options for consideration and Members had asked for a report with the preferred option to be referred back to the Public Protection and Safety PDS Committee. 

The report outlined four options for consideration:

1.  Do nothing

2.  Retender the provision of a CCTV monitoring service and the management and maintenance of the CCTV system, including the option of relocating to the Waldo Road Depot if required

3.  Partner with another local authority or public sector organisation who could be responsible for monitoring and maintenance of the CCTV system on the Council’s behalf

4.  Outsourcing the provision of the services and the monitoring suite

It had been agreed that option 2 (above) was the most appropriate course of action, and this was also agreed by the Chairman as the correct way to progress.

The Vice Chairman enquired if the CCTV service would be operational if a move took place. Mr McGowan responded that the answer was no. There would be a downtime in the CCTV service of two to four weeks if the service had to be moved.

A Member referenced the ‘cost of proposal’ of £4.1m outlined in page 3 of the report. He asked if this was the total contract price. The Executive Director for Environmental and Community Services (EDECS) clarified that £4.1m was the estimated contract value based on a 5 + up to 4 year contract. This was detailed in section 9.1 of the report. 

A Member mentioned section 3.6 of the report which referenced the Deregulation Act of 2015 which amended the Traffic Management Act of 2004.  She expressed the view that LBB should sign up with other boroughs that deregulate, so the LBB could undertake greater enforcement and generate extra revenue. The EDECS advised that this was normally regarded as a Police function, but it was something that could be looked at if Members wanted to. The Member responded that the Police no longer had the resources. The EDECS suggested that this was a question that should be referred to the Environment Portfolio Holder.

RESOLVED that the Portfolio Holder agree the strategy for the continued delivery of the CCTV service, and to go to the market for tender to provide the CCTV monitoring contract and the CCTV service maintenance contract. The contract would also include a price (if required) for the option to move the CCTV control room to the Central Depot.