Agenda item

Report ESD20109

On 16^th July 2018, the Executive approved a capital budget of £6.5m for infrastructure works across a range of depot locations to:

·  Facilitate the outcomes of the strategic review and proposed reorganisation of waste and grounds maintenance depots across the borough (the Depot Improvement Programme);

·  Facilitate contractors to self-provide flexible facilities via independent installation of modular structures and storage;

·  Meet required standards for compliance with health and safety and environmental regulations, particularly at the waste sites;

·  Facilitate potential future disposals of sites to be made surplus through the reorganisation, following completion of relevant improvements to the remaining sites;

·  Improve current facilities to reduce significant current and ongoing maintenance costs and liabilities; and

·  Facilitate works to enable subsequently appointed contractors to deliver services more effectively to residents across the Borough through depots that are fit for purpose.

Following the commencement of a suite of new environmental contracts in April 2019 that included waste services and grounds maintenance, the scope of the proposed works was reviewed to ensure the proposed works would facilitate the above aims effectively.

Design consultants were appointed to undertake site surveys, develop design proposals and further refine the scope with the input of stakeholders. The proposals for the works had been progressed to concept design stage (classified as Stage 2 under the Royal Institute of British Architects Plan of Work, which was an industry standard organisation of the design and construction process)

The report provided an update on the progress made towards the depot infrastructure works, and sought approval for the immediate progression of the critical works for safety and operational functionality and a review of the Depot Improvement Strategy.

The report had been scrutinised by the Environment and Community Services PDS Committee on 17 November 2021 and the Committee supported the recommendations.

RESOLVED that

(1) Progress of the design development be noted and the critical works for safety and operational functionality be progressed as detailed in the report.

(2) The critical works required at the two waste depots and Beaverwood Depot be progressed at a total estimated cost of £6.065m to be funded from the existing capital programme budget for the depot infrastructure works of £6.420m, and to reduce the capital programme accordingly.

(3) Proceeding to procurement be agreed for a suitable construction contractor via the use of the LCP Major Works framework at an estimated value of £4.35m, with an additional £435k delegated to the Project Manager, Capital Projects to be used as needed making the total estimated value up to £4.7m.

(4) It is noted that, as set out in paragraphs 3.17 to 3.20 of the report, procurement is in progress (under officer delegated authority) for urgent remedial works at an estimated total value of £350k funded from the agreed capital programme budget for depot infrastructure works.

(5) It is noted that, as set out in paragraph 3.21, due to urgency, the procurement of a replacement weighbridge will take place earlier than the depot infrastructure works procurement occurs.

(6) The progression of appropriate planning applications to be made in furtherance of the proposed works be agreed.