Decisions

Decisions published

27/03/2024 - TO CONFIRM THE MINUTES OF THE MEETING HELD ON 7 FEBRUARY 2024 ref: 10275    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

Agreed.


27/03/2024 - PART 2: OPR AWARD OF CONTRACTS FOR MULTIDISCIPLINARY SERVICES ref: 10293    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024


27/03/2024 - PART 2: BUDGET MONITORING 2023/24 ref: 10289    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024


27/03/2024 - RESIDENTIAL HOME CARE FOR OLDER PEOPLE BLOCK CONTRACT (PART 1) ref: 10280    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

1.  The award of the Residential Care Services block contract be approved as set out in the accompanying Part 2 report, the block contract being for 20 beds for a two-year contract commencing 1 April 2024 with the option to extend for up to a further two years.

 

2.  Delegated authority to the Director of Adult Social Care be approved, subject to agreement with the Portfolio Holder, the Assistant Director Governance & Contracts, the Director of Finance and Director of Corporate Services, to apply the two-year extension option.

 

 

 

Lead officer: Sean Rafferty


27/03/2024 - OPR AWARD OF CONTRACTS FOR MULTIDISCIPLINARY SERVICES ref: 10283    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

 

1.  The contents of this report be noted.

 

2.  The award of a Multidisciplinary Consultancy Services Contract for the OPR Programme to the successful bidders as detailed in Part Two of this report be approved.

 

 

 

Lead officer: Graham Soars


27/03/2024 - BIGGIN HILL UPDATE ref: 10282    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

1.  It be noted that BHAL are expected to shortly submit a revised proposal for an alternative instrument approach to runway 03 to the Civil Aviation Authority (CAA), which would be understood to have noise reduction benefits for residents under the flightpath.

2.  The progress that BHAL have made towards a NAP review and that an assessment has been made of this progress and remaining requirements for completing the NAP review be noted.

3.  It be noted that a series of meetings were held between the Council and BHAL but that no agreement was reached between the two parties, although the option for further meetings remains open.

4.  It be noted that following the meetings with BHAL, the Council has written to BHAL to reiterate the Council’s requirements for completing the NAP review. The Council outlined that the NAP review is not considered to be complete without meeting these requirements and that while the NAP review is incomplete, the 50,000 aircraft movements cap remains in force at the airport.

5.   It be agreed that if BHAL exceed 50,000 movements without the NAP review being complete, the Council will take legal action to protect the Council’s position and in support of residents, as detailed in Part 2.

 

 

Lead officer: James George


27/03/2024 - DECLARATIONS OF INTEREST ref: 10274    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

None.


27/03/2024 - APOLOGIES FOR ABSENCE ref: 10273    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

Cllr Rowlands.


27/03/2024 - BUDGET MONITORING 2023/24 ref: 10276    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

1.  The latest financial position be considered.

2.  It be noted that a projected net overspend on services of £14,206k is forecast based on information as at December 2023.

3.  The comments from Chief Officers detailed in Appendix 2 be noted.

4.  The projected reduction to the General Fund balance of £147k as detailed in section 3.3 of the report be noted.

5.  The full year cost pressures of £21.1m as detailed in section 3.4 of the report be noted.

6.  The release of funding from the 2023/24 central contingency as detailed in paragraphs 3.2.2 to 3.2.5 of the report be agreed.

7.  The set aside £2.2m into an earmarked reserve to support the revenue budget for 2025/26 as detailed in section 3.8 of the report be agreed.

8.  The issues regarding the Community Equipment contract as detailed in paragraph 3.9 and in Part 2 of this report be noted.

9.  Any issues that should be referred to individual Portfolio Holders for further action be identified.

10.  Additional funding DSG funding of £470k be approved to strengthen early support for Speech and Language services in key local schools, which will for early identification and intervention for a trial period of one year. This investment is expected to generate greater savings (in excess of £470k) to reduce the DSG Deficit.

To note that the outcome of the additional investment will be reported back to members in considering options for ongoing funding.

 


27/03/2024 - PART 2 BIGGIN HILL UPDATE ref: 10292    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024


27/03/2024 - LIBRARY REPAIR WORKS PROGRAMME ref: 10284    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

1.  It be agreed to proceed to a closed tender for the works contracts for Mottingham Library, Chislehurst Library, Burnt Ash Library and Orpington Library at an estimated total value split across two contracts of £4m; and,

2.  It be agreed to delegate authority to the Director of Housing, Planning, Property and Regeneration in consultation with the Portfolio Holder for Renewal, Recreation and Housing, to award the two works contracts at estimated values of £1.4m (Burnt Ash and Chislehurst) and £2.6m (Mottingham and Orpington) as long as the winning tenders are affordable within the Operational Property Review library programme budget.

 

 

Lead officer: Emily Macpherson


27/03/2024 - PROVISION OF AFFORDABLE HOUSING IN WEST WICKHAM ref: 10285    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

 

1.  The Capital Investment for the delivery of 26 new homes be approved, on the basis that all homes will be held for affordable housing, on the assumption the increase of GLA grant is approved.  Noting this requires £4,717k of external borrowing for the Council (as detailed in section 6 of the report).  If the revised GLA grant is not received, the scheme will remain as was previously agreed;

2.  An additional revenue contribution of £244k be approved to part-finance the capital costs of the Library element of scheme, as detailed in section 6 of this report. Provision for this sum will be identified in central contingency as part of the 2023/24 revenue budget outturn (see also Q3 2023/24 Revenue budget monitoring report on agenda for this meeting of Executive);

3.  The required changes to be submitted via a planning variation be approved; and,

4.  Any additional grants in relation to this scheme be accepted.

Lead officer: Alicia Egan


27/03/2024 - PART 2: RESIDENTIAL HOME CARE FOR OLDER PEOPLE BLOCK CONTRACT ref: 10291    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024


27/03/2024 - PERMISSION TO COMMENCE WITH THE PROCUREMENT TO REPLENISH THE DOMICILIARY CARE PATCH ARRANGEMENTS ref: 10278    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That permission to procure up to five new Patch providers be approved, these contracts will run co-terminus with the Patch providers that have been delivering services since 28 August 2021. This action is due to one provider ending their contract. The additional four new providers will replace any providers that are not able to meet the terms of the contract.

Lead officer: Channelle-Ghania Ali


27/03/2024 - PUBLIC SWITCH TELEPHONE NETWORK (PSTN) REQUIREMENTS TO UPGRADE THE ADULTS CARELINK SERVICE ref: 10281    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

 

1.  The options explored and analysis in the report be noted.

 

2.  The plan and budget for the phase of work (procurement and transition) as set out in Section 8 of the report be approved. This will incur costs estimated at £416k in total (£139k in 2023/24 and £277k in 2024/25).

 

3.  Delegated authority to the Portfolio Holder for Adult Care and Health and to the Director of Adult Services for agreeing any relevant decisions to enable the implementation and delivery of the recommendations in this report that are agreed by Executive be approved.

 

4.  The preferred procurement option of a new call handling platform to replace the current service provider contract which expires in November 2024 be noted.

Lead officer: Gerard Coleman


27/03/2024 - PART 2: ADULT MENTAL HEALTH RECOVERY AND REHABILITATION SUPPORT@HOME SERVICE ref: 10290    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024


27/03/2024 - BASIC NEED UPDATE REPORT ref: 10277    For Determination

Update on the Council's Basic Need and High Needs Capital Programme

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

1.  The updated Basic Need Programme as set out in Appendix 3 be agreed subject to Full Council approval.

2.  It be agreed that new projects at Bromley Beacon Academy (Orpington), Hawes Down Primary School, The Glebe, the former Marjorie McClure school site and Midfield Primary School, be added to the Basic Need Programme as detailed in the scheme appraisals in Appendix 1 of the report.

3.  It be agreed that schemes to deliver additional primary places at Scotts Park Primary School and St Marys Cray Primary be removed from the Basic Need Programme as these schemes have been on hold for several years and there is currently no projected need for additional places at either of these schools.

4.  The allocation of an additional £177,726 of additional S106 allocations to projects within the Basic Need Capital Programme as outlined in Appendix 2 be agreed.

5.   It be noted that an additional High Needs Capital Provision grant of £6,104,950 has now been allocated to Bromley to cover the period 2023-25. This is higher than the estimated allocation as detailed in the Report.

6.  It be noted that schemes within the Basic Need Programme will be delivered in line with the previously agreed procurement strategy. Awards of contract for schemes within the programme will be delivered in line with the Council’s Contract Procedure Rules. In instances grant will be allocated to schools for school led delivery.

7.  In respect of the Salix grant received for the installation of an air source heat pump at the former Marjorie McClure school site that any decision on this aspect of the scheme be deferred until further information is received by the Executive at the Special Meeting on 18th April 2024. 

 

 

Wards affected: (All Wards);

Lead officer: Robert Bollen


27/03/2024 - ADULT MENTAL HEALTH RECOVERY AND REHABILITATION SUPPORT @ HOME SERVICE (PART 1) ref: 10279    For Determination

A Mental Health recovery and rehabilitation accommodation-based and floating support service aimed at supporting mental health service users away from reliance on hospital and residential provision, towards more enabling and cost-effective services such as supported accommodation and support in the community and targeted support towards independent living.

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

 

1.  The award of contract for the Support@Home service contract as detailed in this report and the accompanying Part 2 report be approved for an initial period of 5 years from 01 October 2024 to 30 September 2029 with two options to extend for a further period of 2 years from 01 October 2029 to 30 September 2031 and 1 October 2031 to 30 September 2033 at an estimated total contract value as set out in Part 2 of this report; and

 

2.  Authority be delegated to the Chief Officer, subject to Agreement with the Assistant Director Governance & Contracts, the Director of Corporate Services, the Director of Finance and the Portfolio Holder for Adult, Care & Health, to approve the contract extension period(s) for up to four years on satisfactory achievement of the contract performance indicators.

 

Wards affected: (All Wards);

Lead officer: Bola Bakare


27/03/2024 - EXEMPT MINUTES OF THE MEETING HELD ON 7 FEBRUARY 2024 ref: 10288    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024


27/03/2024 - LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000 ref: 10287    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

Executive agreed to move to Part 2.

 

 


27/03/2024 - CONSIDERATION OF ANY OTHER ISSUES REFERRED FROM THE EXECUTIVE, RESOURCES AND CONTRACTS POLICY DEVELOPMENT AND SCRUTINY COMMITTEE ref: 10286    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

None

 

 


27/03/2024 - QUESTIONS ref: 10302    Recommendations Approved

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

None.


27/03/2024 - SECOND HOMES PREMIUM ref: 10303    For Determination

Decision Maker: Executive

Made at meeting: 27/03/2024 - Executive

Decision published: 28/03/2024

Effective from: 27/03/2024

Decision:

That

1.  The responses to the public consultation exercise at Appendix 1 of the report be noted.

2.  The Equality Impact Assessment be noted.

 

3.  The introduction of the 100% Second Home Premium from April 2025 be approved.

Wards affected: (All Wards);

Lead officer: Jayne Carpenter


27/03/2024 - BELLEGROVE HOUSING DEVELOPMENT - APPROVAL TO APPOINT PROFESSIONAL SERVICES PART 1 (PUBLIC) REPORT ref: 10264    Recommendations Approved

Following the Housing Delivery Update report, presented to members in September 2023, this report seeks approval to appoint the professional services required to deliver the project.

Decision Maker: Portfolio Holder for Renewal, Recreation and Housing

Decision published: 27/03/2024

Effective from: 27/03/2024

Decision:

A contract for a whole life value of £865,000 be awarded to the winning bidder to deliver multi-disciplinary consultancy services for the Bellegrove Housing Development.

 

A contract for a whole life value of £129,500 be awarded to the winning bidder to deliver Project Management and Employers Agent services for the Bellegrove Housing Development.

Wards affected: St Paul`s Cray;

Lead officer: Alicia Egan, Max Graham


25/03/2024 - EXTENSION OF EDUCATION PSYCHOLOGY SUPPORT CONTRACT ref: 10296    Recommendations Approved

Decision Maker: Portfolio Holder for Children, Education and Families

Decision published: 25/03/2024

Effective from: 25/03/2024

Decision:

That the available six-month extension to the Education Psychology contract with Sanctuary Personnel Limited be agreed at an estimated value of £170k for the period 18 April to 30 September 2024.

 

That intent to set out a further Gateway report for decision on the longer-term arrangements for Education Psychology provision as set out in Paragraphs 3.10 and 3.11 to Report CEF23081 be noted.

Lead officer: Scott Bagshaw


25/03/2024 - CAPITAL PROGRAMME MONITORING - QUARTER 3 2023/24 ref: 10295    Recommendations Approved

Decision Maker: Portfolio Holder for Children, Education and Families

Decision published: 25/03/2024

Effective from: 25/03/2024

Decision:

That the current position in respect of capital expenditure and receipts following Quarter 3 of the 2023/24 financial year and the proposed revised capital programme for the period 2023/24 to 2027/28 agreed by the Council’s Executive on 7 February 2024 be noted.

Wards affected: (All Wards);

Lead officer: James Mullender


25/03/2024 - BUDGET MONITORING 2023/24 ref: 10294    Recommendations Approved

Decision Maker: Portfolio Holder for Children, Education and Families

Decision published: 25/03/2024

Effective from: 25/03/2024

Decision:

That the latest projected overspend of £7,721,000 forecast on the controllable budget based on information as at December 2023 be noted.

 

That the Council’s Executive be recommended to agree the release of funds from the Central Contingency as set out in Section 5 of Report CEF23076.

Wards affected: (All Wards);

Lead officer: David Bradshaw


21/03/2024 - (23/04823/FULL6) - Little Orchard, Barnet Wood Road, Hayes, Bromley, BR2 8HJ ref: 10301    For Determination

Decision Maker: Plans Sub-Committee No. 1

Made at meeting: 21/03/2024 - Plans Sub-Committee No. 1

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

REFUSED

Lead officer: Claire Brew


21/03/2024 - (23/04822/FULL6) - Little Orchard, Barnet Wood Road, Hayes, Bromley, BR2 8HJ ref: 10300    For Determination

Decision Maker: Plans Sub-Committee No. 1

Made at meeting: 21/03/2024 - Plans Sub-Committee No. 1

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

REFUSED

Lead officer: Claire Brew


21/03/2024 - CONFIRMATION OF MINUTES OF MEETING HELD ON 25TH JANUARY 2024 ref: 10299    Recommendations Approved

Decision Maker: Plans Sub-Committee No. 1

Made at meeting: 21/03/2024 - Plans Sub-Committee No. 1

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

Confirmed.


21/03/2024 - DECLARATIONS OF INTEREST ref: 10298    Recommendations Approved

Decision Maker: Plans Sub-Committee No. 1

Made at meeting: 21/03/2024 - Plans Sub-Committee No. 1

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

None received.


21/03/2024 - APOLOGIES FOR ABSENCE AND NOTIFICATION OF SUBSTITUTE MEMBERS ref: 10297    Recommendations Approved

Decision Maker: Plans Sub-Committee No. 1

Made at meeting: 21/03/2024 - Plans Sub-Committee No. 1

Decision published: 22/03/2024

Effective from: 21/03/2024

Decision:

Apologies received from Cllr Hitchins, Cllr Fawthrop attended as Substitute.


21/03/2024 - Title: CAPITAL PROGRAMME MONITORING - QUARTER 3 2023/24 ref: 10268    For Determination

Decision Maker: Portfolio Holder for Environment

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

The Portfolio Holder for Environment and the Portfolio Holder for Transport, Highways and Road Safety noted and acknowledged the changes agreed by the Executive on 7th February 2024 with respect to the Environment Portfolio Capital Programme.

Wards affected: (All Wards);

Lead officer: James Mullender


21/03/2024 - VEHICLE CROSSOVER POLICY ref: 10271    Recommendations Approved

Decision Maker: Portfolio Holder for Transport, Highways and Road Safety

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

The Portfolio Holder for Transport, Highways and Road Safety endorsed the proposal to establish a working group to consider future policy changes and agree membership.

Lead officer: Garry Warner


21/03/2024 - 2024/25 PLANNED HIGHWAY MAINTENANCE PROGRAMME ref: 10272    Recommendations Approved

Decision Maker: Portfolio Holder for Transport, Highways and Road Safety

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

The Portfolio Holder for Transport, Highways and Road Safety agreed that the schemes listed in Appendix ‘A’  of the Planned Highway Maintenance Programme report be included in a programme of planned highway maintenance for 2024/25, to be undertaken by the Council’s existing highway term maintenance contractor.

 

The Portfolio Holder agreed that the decision to include additional schemes in the programme be delegated to the Director of Environment & Public Protection, based on the results of further condition assessments.

 

The Portfolio Holder agreed that the additional grant funding received from the Department for Transport be utilised to improve the condition of the borough’s principal road network.

Lead officer: Garry Warner


21/03/2024 - CHISLEHURST WAR MEMORIAL SCHEME (BUKI) ref: 10270    Recommendations Approved

Decision Maker: Portfolio Holder for Transport, Highways and Road Safety

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

The Portfolio Holder for Transport, Highways and Road Safety approved the implementation of signalised pedestrian crossings at Bromley Lane and Royal Parade.

 

The Portfolio Holder agreed that any minor changes to the design should be delegated to the Director of Environment and Public Protection, in consultation with the Portfolio Holder for Transport, Highways and Road Safety.

Lead officer: David Bond


21/03/2024 - Anerley Hill/Anerley Road Bus Priority and Pedestrian Safety Improvement Scheme' ref: 10269    Recommendations Approved

Decision Maker: Portfolio Holder for Transport, Highways and Road Safety

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

The Portfolio Holder for Transport, Highways and Road Safety approved the progress of the scheme to detailed design and implementation. He also agreed that the cost of the scheme should be met from the 2024/25 TfL budget for bus priority measures.

 

The Portfolio Holder agreed to delegate authority to the Director of Environment and Public Protection to make minor changes to the schemes in response to operational requirements.

Lead officer: David Bond


21/03/2024 - BUDGET MONITORING REPORT ref: 10267    Recommendations Approved

Decision Maker: Portfolio Holder for Environment

Decision published: 21/03/2024

Effective from: 21/03/2024

Decision:

The Portfolio Holder for Environment, and the Portfolio Holder for Transport, Highways and Road Safety, endorsed the 2023/24 revenue budget monitoring position for the Environment & Community Services Portfolio.

Lead officer: Murad Khan