Agenda and minutes

Apologies were received from Cllr Colin Smith.

 

Apologies were also given on behalf of Cllr Simon Fawthrop as Chairman of the Executive and Resources PDS Committee.

 

There were no declarations.

 

The minutes were agreed.

 

In accordance with the Council’s Constitution, questions must be received in writing four working days before the date of the meeting. Therefore please ensure that questions are received by the Democratic Services Team by 5pm on Thursday 12^th May 2016.

 

Two questions were received for written reply. Details of the questions and replies are at Appendix A.

 

Report CSD16073

 

Members noted appointments by the Leader of the Council to help with administration of Executive business during 2016/17. Elected Member representation on the Bromley Adoption Panel for 2016/17 was also confirmed. Details of the appointments were tabled at the meeting. This additionally included appointments by the Leader to the Health and Wellbeing Board, Crystal Palace Park Project Board, and Children’s Board (reference to these Boards being omitted from Report CSD16073).

The Special Education Needs (SEN) Working Party was no longer needed and would cease with immediate effect. The Group had originally been established a number of years previously to look at issues pertinent at the time but more recently there had been less clarity on its role and function.

RESOLVED that:

 

(1) the Leader of the Council’s appointment of Executive Members for 2016/17 along with their Portfolio responsibility be noted as –

 

·  Councillor Stephen Carr, Leader of the Council

·  Councillor Colin Smith, Deputy Leader of the Council and Portfolio Holder for the Environment

·  Councillor Graham Arthur, Portfolio Holder for Resources

·  Councillor Robert Evans, Portfolio Holder for Care Services

·  Councillor Peter Fortune, Portfolio Holder for Education

·  Councillor Kate Lymer, Portfolio Holder for Public Protection and Safety 

·  Councillor Peter Morgan, Portfolio Holder for Renewal and Recreation;

 

(2) the Leader of the Council’s appointment of Executive Support Assistants for 2016/17 be noted as –

 

Councillor Will Harmer – Leader’s Assistant

Councillor Lydia Buttinger - Environment

Councillor Tom Philpott – Education

Councillor Diane Smith - Care Services

 

(3) the Leader of the Council’s appointment of Members to the following Working Parties/Group/Boards and Advisory Panel for 2016/17 be noted

 

·  Town Centre Working Party

 

Cllr Vanessa Allen

Cllr Julian Benington

Cllr Stephen Carr

Cllr Peter Dean

Cllr Nicky Dykes

Cllr Will Harmer

Cllr William Huntington-Thresher

Cllr Alexa Michael

Cllr Peter Morgan

Cllr Colin Smith

Cllr Michael Tickner

 

·  Child Safeguarding and Corporate Parenting Working Party

 

Cllr Nicholas Bennett

Cllr Ian Dunn

Cllr Judi Ellis

Cllr Robert Evans

Cllr Peter Fortune

Cllr Kate Lymer

Cllr Tom Philpott

Cllr Diane Smith

Cllr Pauline Tunnicliffe

 

·  Local Development Framework Advisory Panel

 

Cllr Vanessa Allen

Cllr Nicholas Bennett

Cllr Eric Bosshard

Cllr Stephen Carr

Cllr Peter Dean

Cllr Nicky Dykes

Cllr Simon Fawthrop

Cllr William Huntington-Thresher

Cllr Charles Joel

Cllr Russell Mellor

Cllr Alexa Michael

Cllr Peter Morgan

Cllr Colin Smith

Cllr Melanie Stevens

Cllr Stephen Wells

 

Democratic Services Note - following the meeting it was confirmed that Cllr Lydia Buttinger would not be a Member of the Local Development Framework Advisory Panel for 2016/17.

 

·  Constitution improvement Working Group

 

Cllr Graham Arthur

Cllr Julian Benington

Cllr Nicholas Bennett

Cllr Stephen Carr

Cllr Mary Cooke

Cllr Robert Evans

Cllr David Livett

Cllr Tony Owen

Cllr Tim Stevens

Cllr Colin Smith

Cllr Angela Wilkins

 

• Health and Wellbeing Board

 

Cllr Stephen Carr

Cllr David Jeffreys (Chairman)

Cllr Diane Smith (Vice Chairman)

Cllr Ruth Bennett

Cllr Ian Dunn

Cllr Robert Evans

Cllr Colin Smith

Cllr Pauline Tunnicliffe

 

Democratic Services Note - following the meeting it was confirmed that Cllr William Huntington-Thresher and Cllr Angela  ...  view the full minutes text for item 5.

Report CS16039

 

On 21^st April 2016, the Health and Wellbeing Board resolved to note the Better Care Fund Local Plan for 2016/17 and agree the Plan for submission to NHS England. The Board’s authorisation is a formal requirement of NHS England as is the Chairman’s signature on the plan. Although aligning L B Bromley and Clinical Commissioning Group (CCG) priorities remain an ongoing challenge, significant progress had been made in developing an integration plan for 2017. 

 

The report to the Health and Well Being Board was appended to Report CS16039 as was the full Local Plan. The Better Care Fund (this year standing at £21.611m), largely created from CCG baselines and not new monies, puts a requirement on CCGs and Local Authorities to pool budgets -  commissioners then use the pooled fund to integrate and join up services for the benefit of local residents. 

 

RESOLVED that the following be noted:

 

(1) the report to the Health and Wellbeing Board and the Board’s decision to approve Bromley’s Local Plan; and

 

(2) the Local Plan submission to NHS England for 2016/17.

 

Report ED16031

 

A Dynamic Purchasing System (DPS) had been established in partnership with nine South London Local Authorities to procure Special Educational Needs (SEN) placements from Independent Specialist Providers (ISP), with Croydon Council acting as host for the DPS.

 

Approval was sought to enter into the DPS via an Operating Agreement with the host Authority for a four year period.

 

Although the default price/quality ratio for evaluating bids through the DPS is 40:60, it was confirmed that the system will allow the Council to refine tenders to its own requirements. As such, tender criteria could be set to a 60:40 price/quality ratio.

 

Rather than grant the Director of Education delegated authority to renew participation after the initial four year period (in consultation with the Portfolio for Education and the Directors of Corporate Services and Finance), Members preferred to review performance after a three year period. 

 

RESOLVED that:

 

(1)  entering into an Operating Agreement (subject to review and approval by the Director of Corporate Services) with L B Croydon as the host authority for participation in the DPS for a four year period be authorised; and

 

(2)  a further report be presented to the Executive after a three year period reviewing performance of the DPS. 

 

Report DRR16/047

 

Report DRR16/047 outlined an Education Planned Maintenance Programme along with budget and criteria for assembling the programme and a preferred procurement option.

 

The 2016/17 budget for Education Building Maintenance comprised £957,888, with £457,888 controlled by Operational Property Services and £500,000 controlled by Education, Care and Health Services. 

 

RESOLVED that:

 

(1)  overall expenditure of £957,888 for the maintenance budget for education buildings in 2016/2017 be approved;

 

(2)  the criteria used to assemble the planned maintenance programme be approved;

 

(3)  the proposed education planned maintenance programme at Appendix A to Report DRR16/047 be approved;

 

(4)  authority be delegated to the Director of Corporate Services to vary the planned programme where such action is considered necessary to either protect the Council’s assets or make the most effective use of resources;

 

(5)  the preferred procurement option and method to be used be approved;

 

(6)  authority be delegated to the Director of Corporate Services to select the most economically advantageous tender for any individual item of expenditure under the approved programme referred to at (1) – (5) above;

 

(7)  the Director of Regeneration and Transformation be authorised to submit planning applications where appropriate in respect of schemes identified in the education planned maintenance programme;

 

(8)  as part of the £957,888 budget, £500k be allocated to Suitability/ Health and Safety, Security, and Seed Challenge programmes, and responsibility be delegated for management to the Director of Education;

 

(9)  a sum of £93,500 be vired to the Basic Need Programme in accordance with the recommendation at paragraph 3.11 of Report DRR16/047; and

 

(10)  the Director of Education be authorised to submit planning applications in respect of schemes in the Suitability/ Health and Safety, Security, and Seed Challenge programmes.

 

Report DRR16/045

 

A Development Strategy Stage 2 report refined the option for the Civic Centre selected by Executive on 17th September 2015, the report confirming the Civic Centre redevelopment as an affordable and implementable strategy meeting Council objectives.

 

Members were recommended to approve the Option 2 scheme which included retention of North Block, Stockwell Building and Reception and the demolition and rebuilding of Adventure Kingdom to create a new Democratic Hub/ multi-purpose space. The Palace and Council Chamber were not recommended for retention and the boundaries of the proposed park land and developable site area shown at Appendix 3 to Report DRR16/045 were recommended for approval.

 

Approval was also sought to market the surplus site in accordance with the consultant’s recommendations and to include the project in the capital programme to be funded from capital receipts.

 

A developable site area took into account the proposed Civic buildings, the park land, site constraints, the setting of the Palace and other listed structures, and the surrounding area. Alternative masterplans indicated a variety of dwelling types and densities for the developable area, showing how the site could be redeveloped. The masterplans also enable an assessment to be made of potential capital receipts from differing types of redevelopment.

 

The Council as landowner had submitted a planning representation as part of the Local Plan process and an extract from the submitted landowner representation was appended to Report DRR16/045. An indicative programme for the project was also appended to the report, the consultant recommending two concurrent activities - marketing of the site and design development/ tender for construction work.

 

In discussion it was considered necessary for development to be in keeping with the site. There was a strong economic and planning case for the scheme.

 

Noting the option to demolish and rebuild the present site of Adventure Kingdom as a new Council Chamber/multi-purpose venue with café linked to an external garden, it was felt that the new Hub should retain an appropriate level of gravitas in keeping with the serious nature of a Council Chamber and democratic surroundings.

 

Concerning traffic to Rafford Way, the level of additional vehicle movements was considered small; with the preferred level of density it was thought that traffic movements could be managed to prevent congestion. Members and officers would need to be convinced on the acceptability of any future development.

 

At their meeting on 12^th May 2016 the Executive and Resources PDS Committee proposed an additional recommendation to authorise the Director of Corporate Services to seek expert legal advice. This was supported. 

 

RESOLVED that:

 

(1)  the Option 2 scheme which includes the retention of North Block, Stockwell Building and Reception and the demolition and rebuilding of the Adventure Kingdom to create a new Democratic Hub/ multi-purpose space be approved;

 

(2)  the Palace and Council Chamber should not be retained;

 

(3)  inclusion of the sum of £14.1m in the Capital Programme (Option 2), which will be funded from capital receipts, be approved subject to the approval of Full Council;

 

(4)  procurement  ...  view the full minutes text for item 9.

Report CSD16046

 

At the full Council meeting on 22^nd February 2016 Members received a petition from the Knoll Residents Association asking the Council to designate an area of Petts Wood and Knoll ward (and including a small part of Orpington ward) as an Area of Special Residential Character (ASRC). The petition was referred by Council to the Development Control Committee and the Executive for consideration with a recommendation that the matter is formally considered through the Local Plan process.

 

The full prayer of the petition read:

 

“To safeguard the distinctive character of the Knoll Area (broadly the area bounded by Dale Wood Road, Crofton Lane, Lynwood Grove cutting across to Irvine Way, Broxbourne Road, Chislehurst Road, Orpington High Street continuing into Sevenoaks Road until the railway line) by designating it an Area of Special Residential Character. We, the undersigned, are adult residents of the Knoll and petition the London Borough of Bromley to designate the Knoll area an ASRC.”

 

The outcome of consideration by the Development Control Committee was tabled, as recorded in published minutes of the Committee’s meeting on

19^th April 2016, and it was RESOLVED that the merits of establishing a Knoll Area of Special Residential Character (ASRC) be formally considered through the Local Plan process, and the petition be included as a submission seeking the change.    

 

There were no additional issues to be reported from the Executive and Resources PDS Committee.

 

Exempt minutes of the meeting held on 23^rd March 2016 were agreed.

 

Report DRR16/048

 

Members were updated on progress with the Growth Fund with a number of recommendations related to the way forward.

 

Report FSD16030

 

As a result of the introduction by the Department for Work and Pensions (DWP) of Real Time Information (RTI), it was proposed that certain provisions in the Exchequer services contract with Liberata be suspended and replaced with a revised process and conditions.

 

Report DRR16/046

 

Linked to the Part 1 report, Members received Part 2 information on legal and financial implications related to the Development Strategy.