Agenda and decisions

Executive - Wednesday 7 February 2024 7.00 pm

Venue: Bromley Civic Centre, Stockwell Close, Bromley, BR1 3UH

Contact: Philippa Gibbs  020 8461 7638

Items
No. Item

1.

APOLOGIES FOR ABSENCE

Decision:

Cllr Lymer

2.

DECLARATIONS OF INTEREST

Decision:

Declaration made by Cllr Bennett.

3.

TO CONFIRM THE MINUTES OF THE MEETING HELD ON 16 JANUARY 2024 pdf icon PDF 331 KB

Decision:

Agreed.

4.

QUESTIONS

In accordance with the Council’s Constitution, questions that are not specific to reports on the agenda must have been received in writing 10 working days before the date of the meeting - by 5pm on Wednesday 24 January 2024.

 

Questions specifically relating to reports on the agenda should be received within two working days of the normal publication date of the agenda.  Please ensure that questions specifically on reports on the agenda are received by the Democratic Services Team by 5pm on Thursday 1 February 2024.

 

Decision:

One written question.

5.

COUNCIL TAX REPORT 2024/25 pdf icon PDF 605 KB

Additional documents:

Decision:

Please see below:

6.

CAPITAL STRATEGY 2024/25 TO 2027/28 & Q3 CAPITAL PROGRAMME MONITORING

Decision:

That

 

1.  The report be noted, including a total rephasing of £27m from 2023/24 into future years as detailed in section 3.7, and a revised capital programme be agreed;

2.  The Capital Strategy for 2024/25 to 2027/28 be approved including the following amendments to the capital programme:

(a)  Adjustments identified as part of the capital monitoring process totalling a net reduction of £1,007k as detailed in sections 3.5 and 3.6; and

(b)  An increase of £2,477k in relation to new schemes to be added to  the Capital Programme as detailed in section 3.11.

 

7.

OPERATIONAL BUILDING REPAIR AND MAINTENANCE BUDGET 2024/25 pdf icon PDF 410 KB

Decision:

That

 

1.  Noting the 2024/25 Budget Report considered elsewhere on the agenda, the following expenditure for operational building maintenance for 2024/25 be approved – Repairs and Maintenance - £2.6m.

 

2.  Authority be delegated to the Director of Housing, Planning, Property and Regeneration to vary the planned programme and budget allocations within the repairs and maintenance budget to take actions necessary to either protect the council’s assets or make the most effective use of resources.

 

3.  Approval be given for the transfer of £500,000 from revenue Building Infrastructure Fund to the OPR Fund in respect of works of roofing works that have been unable to be implemented within the 2023/24 financial year.

 

  Roofing works - £500,000  (Blenheim Centre and Hawes Down Centre)

 

4.  Approval be given for drawdown of £504,000 from the revenue Building Infrastructure Fund for works completed or committed within the financial year 2023/24. Delegation to spend the below was approved by Executive in March 23 (report No. HPR2023/021).

 

  Boundary Wall -    £  57,000 (High Elms Estate)

  Resurface car park -   £296,000 (Norman Park)

  Repair brickwork -    £  16,000 (Priory Gardens)

  Infrastructure works -  £  65,000 (Central Depot)

  Asset survey -  £  70,000 (Various)

 

 

 

8.

HOUSING ALLOCATION SCHEME AND CHOICE BASED LETTINGS POLICY pdf icon PDF 276 KB

Additional documents:

Decision:

That

 

1)  The results from the consultation exercise be reviewed; and,

 

2)  The proposed Allocations scheme be approved for adoption by the Council.

9.

AFFORDABLE HOUSING - POLICY AND STRATEGY DOCUMENTS pdf icon PDF 284 KB

Additional documents:

Decision:

That

 

1)  The results of the consultation exercise be approved; and,

 

2)  The Tenancy Strategy and Tenancy Management Policy be approved for adoption by the Council. 

 

10.

HOUSING MANAGEMENT CONTRACT (AWARD) pdf icon PDF 240 KB

Decision:

That

 

1)  The short extension of terms with Pinnacle for a period of 12 weeks commencing 1st April 2024 and expiring 30th June 2024 at an estimated value set out in the accompanying Part 2 report be approved;

 

2)  The award of contract in principle be approved, as detailed in the accompanying Part 2 report;

 

3)  Delegated Authority be granted to the Director of Housing, Planning and Regeneration to finalise the award of contract subject to heads of terms being agreed, in agreement with the Director of Corporate Services and the Director of Finance; and,

 

4)  Delegated authority be grated to the Director of Housing, Planning and Regeneration, subject to agreement with the Assistant Director: Governance and Contracts, the Director of Corporate Services, the Director of Finance and the Portfolio Holder for Renewal, Recreation and Housing, to apply the extension option in due course.

 

 

11.

CONSIDERATION OF ANY OTHER ISSUES REFERRED FROM THE EXECUTIVE, RESOURCES AND CONTRACTS POLICY DEVELOPMENT AND SCRUTINY COMMITTEE

Decision:

None.

 

 

12.

LOCAL GOVERNMENT ACT 1972 AS AMENDED BY THE LOCAL GOVERNMENT (ACCESS TO INFORMATION) (VARIATION) ORDER 2006 AND THE FREEDOM OF INFORMATION ACT 2000

The Chairman to move that the Press and public be excluded during consideration of the items of business listed below as it is likely in view of the nature of the business to be transacted or the nature of the proceedings that if members of the Press and public were present there would be disclosure to them of exempt information.

Decision:

Executive agreed to move to Part 2.

 

 

13.

CAPITAL PROGRAMME MONITORING Q.3 PART 2 APPENDIX

Decision:

Noted.

14.

PART 2: HOUSING MANAGEMENT CONTRACT AWARD

Decision:

The Executive agreed the recommendations outlined in the report.