Agenda and decisions

Cllr Rowlands.

None.

In accordance with the Council’s Constitution, members of the public may submit one question each on matters relating to the work of the Committee. Questions must have been received in writing 10 working days before the date of the meeting - by 5pm on Wednesday 13 March 2024.

Questions seeking clarification of the details of a report on the agenda may be accepted within two working days of the normal publication date of the agenda – by 5pm on Thursday 21 March 2024.

None.

Agreed.

That

1.  The latest financial position be considered.

2.  It be noted that a projected net overspend on services of £14,206k is forecast based on information as at December 2023.

3.  The comments from Chief Officers detailed in Appendix 2 be noted.

4.  The projected reduction to the General Fund balance of £147k as detailed in section 3.3 of the report be noted.

5.  The full year cost pressures of £21.1m as detailed in section 3.4 of the report be noted.

6.  The release of funding from the 2023/24 central contingency as detailed in paragraphs 3.2.2 to 3.2.5 of the report be agreed.

7.  The set aside £2.2m into an earmarked reserve to support the revenue budget for 2025/26 as detailed in section 3.8 of the report be agreed.

8.  The issues regarding the Community Equipment contract as detailed in paragraph 3.9 and in Part 2 of this report be noted.

9.  Any issues that should be referred to individual Portfolio Holders for further action be identified.

10.  Additional funding DSG funding of £470k be approved to strengthen early support for Speech and Language services in key local schools, which will for early identification and intervention for a trial period of one year. This investment is expected to generate greater savings (in excess of £470k) to reduce the DSG Deficit.

To note that the outcome of the additional investment will be reported back to members in considering options for ongoing funding.

That

1.  The responses to the public consultation exercise at Appendix 1 of the report be noted.

2.  The Equality Impact Assessment be noted.

3.  The introduction of the 100% Second Home Premium from April 2025 be approved.

That

1.  The updated Basic Need Programme as set out in Appendix 3 be agreed subject to Full Council approval.

2.  It be agreed that new projects at Bromley Beacon Academy (Orpington), Hawes Down Primary School, The Glebe, the former Marjorie McClure school site and Midfield Primary School, be added to the Basic Need Programme as detailed in the scheme appraisals in Appendix 1 of the report.

3.  It be agreed that schemes to deliver additional primary places at Scotts Park Primary School and St Marys Cray Primary be removed from the Basic Need Programme as these schemes have been on hold for several years and there is currently no projected need for additional places at either of these schools.

4.  The allocation of an additional £177,726 of additional S106 allocations to projects within the Basic Need Capital Programme as outlined in Appendix 2 be agreed.

5.   It be noted that an additional High Needs Capital Provision grant of £6,104,950 has now been allocated to Bromley to cover the period 2023-25. This is higher than the estimated allocation as detailed in the Report.

6.  It be noted that schemes within the Basic Need Programme will be delivered in line with the previously agreed procurement strategy. Awards of contract for schemes within the programme will be delivered in line with the Council’s Contract Procedure Rules. In instances grant will be allocated to schools for school led delivery.

7.  In respect of the Salix grant received for the installation of an air source heat pump at the former Marjorie McClure school site that any decision on this aspect of the scheme be deferred until further information is received by the Executive at the Special Meeting on 18^th April 2024. 

That permission to procure up to five new Patch providers be approved, these contracts will run co-terminus with the Patch providers that have been delivering services since 28 August 2021. This action is due to one provider ending their contract. The additional four new providers will replace any providers that are not able to meet the terms of the contract.

That

1.  The award of contract for the Support@Home service contract as detailed in this report and the accompanying Part 2 report be approved for an initial period of 5 years from 01 October 2024 to 30 September 2029 with two options to extend for a further period of 2 years from 01 October 2029 to 30 September 2031 and 1 October 2031 to 30 September 2033 at an estimated total contract value as set out in Part 2 of this report; and

2.  Authority be delegated to the Chief Officer, subject to Agreement with the Assistant Director Governance & Contracts, the Director of Corporate Services, the Director of Finance and the Portfolio Holder for Adult, Care & Health, to approve the contract extension period(s) for up to four years on satisfactory achievement of the contract performance indicators.

That

1.  The award of the Residential Care Services block contract be approved as set out in the accompanying Part 2 report, the block contract being for 20 beds for a two-year contract commencing 1 April 2024 with the option to extend for up to a further two years.

2.  Delegated authority to the Director of Adult Social Care be approved, subject to agreement with the Portfolio Holder, the Assistant Director Governance & Contracts, the Director of Finance and Director of Corporate Services, to apply the two-year extension option.

That

1.  The options explored and analysis in the report be noted.

2.  The plan and budget for the phase of work (procurement and transition) as set out in Section 8 of the report be approved. This will incur costs estimated at £416k in total (£139k in 2023/24 and £277k in 2024/25).

3.  Delegated authority to the Portfolio Holder for Adult Care and Health and to the Director of Adult Services for agreeing any relevant decisions to enable the implementation and delivery of the recommendations in this report that are agreed by Executive be approved.

4.  The preferred procurement option of a new call handling platform to replace the current service provider contract which expires in November 2024 be noted.

That

1.  It be noted that BHAL are expected to shortly submit a revised proposal for an alternative instrument approach to runway 03 to the Civil Aviation Authority (CAA), which would be understood to have noise reduction benefits for residents under the flightpath.

2.  The progress that BHAL have made towards a NAP review and that an assessment has been made of this progress and remaining requirements for completing the NAP review be noted.

3.  It be noted that a series of meetings were held between the Council and BHAL but that no agreement was reached between the two parties, although the option for further meetings remains open.

4.  It be noted that following the meetings with BHAL, the Council has written to BHAL to reiterate the Council’s requirements for completing the NAP review. The Council outlined that the NAP review is not considered to be complete without meeting these requirements and that while the NAP review is incomplete, the 50,000 aircraft movements cap remains in force at the airport.

5.   It be agreed that if BHAL exceed 50,000 movements without the NAP review being complete, the Council will take legal action to protect the Council’s position and in support of residents, as detailed in Part 2.

That

1.  The contents of this report be noted.

2.  The award of a Multidisciplinary Consultancy Services Contract for the OPR Programme to the successful bidders as detailed in Part Two of this report be approved.

That

1.  It be agreed to proceed to a closed tender for the works contracts for Mottingham Library, Chislehurst Library, Burnt Ash Library and Orpington Library at an estimated total value split across two contracts of £4m; and,

2.  It be agreed to delegate authority to the Director of Housing, Planning, Property and Regeneration in consultation with the Portfolio Holder for Renewal, Recreation and Housing, to award the two works contracts at estimated values of £1.4m (Burnt Ash and Chislehurst) and £2.6m (Mottingham and Orpington) as long as the winning tenders are affordable within the Operational Property Review library programme budget.

That

1.  The Capital Investment for the delivery of 26 new homes be approved, on the basis that all homes will be held for affordable housing, on the assumption the increase of GLA grant is approved.  Noting this requires £4,717k of external borrowing for the Council (as detailed in section 6 of the report).  If the revised GLA grant is not received, the scheme will remain as was previously agreed;

2.  An additional revenue contribution of £244k be approved to part-finance the capital costs of the Library element of scheme, as detailed in section 6 of this report. Provision for this sum will be identified in central contingency as part of the 2023/24 revenue budget outturn (see also Q3 2023/24 Revenue budget monitoring report on agenda for this meeting of Executive);

3.  The required changes to be submitted via a planning variation be approved; and,

4.  Any additional grants in relation to this scheme be accepted.

None

Executive agreed to move to Part 2.

Part 2 minutes agreed.

Noted.

The Executive agreed the recommendations outlined in the report.

The Executive agreed the recommendations outlined in the report.

If any Member requires a copy of this Part 2 report please contact the Democratic Services Team

The Executive agreed the recommendations outlined in the report.

The Executive agreed the recommendations outlined in the report.