Agenda and decisions

None

None.

Agreed.

In accordance with the Council’s Constitution, members of the public may submit one question each on matters relating to the work of the Committee. Questions must have been received in writing 10 working days before the date of the meeting - by 5pm on Wednesday 26 June 2024.

Questions seeking clarification of the details of a report on the agenda may be accepted within two working days of the normal publication date of the agenda – by 5pm on Thursday 4^th July 2024.

1 oral and 1 written question.

That the details of the capital outturn position for 2023/24 be noted.

That

1.  The report be noted and the Adult Social Care Digital Transformation Strategy 2024 to 2034 and Option 1 ‘invest to save’ proposal outlined in the Part 2 report be agreed.

2.  The use of brought-forward Disabled Facilities Grant (DFG) funding to support the delivery of the ‘invest to save’ proposal, as detailed in Part Two of this report be agreed in principle.

3.  Agree the use and drawdown of the Council’s brought-forward balance of £1,628k of improved Better Care Fund (iBCF) (carry forward approved by Executive on 22^nd May 2024) be agreed to support the delivery of the ‘invest to save’ proposal, as detailed in Part Two of this report.

That permission to procure a Domiciliary Care Framework on a call off basis with contracts commencing on the 28 August 2025 for a four-year period, ending on 27 August 2029 be approved.  The Framework contract has an estimated value of £4.9-6.7m per annum. The overall whole life value is £19.6-26.8m.

That

1.  The award of a contract for a Domiciliary Care Patch Provider, as detailed in the accompanying Part 2 report, be approved for the period 1 August 2024 to 26 August 2026 with the option to extend for a further three years at an estimated value of £3.52m per annum.

2.  Award of contracts to the Domiciliary Care Reserve Patch framework, as detailed in the accompanying Part 2 report, be approved for the period 1 August 2024 to 26 August 2026 with the option to extend for a further three years.

3.  Authority be delegated to the Director of Adult Social Care, subject to Agreement with the Portfolio Holder for Adult Care & Health Services, the Assistant Director Governance & Contracts, the Director of Corporate Services and Governance and the Director of Finance, to both apply the extension option for this Patch contract (in line with the existing delegated authority arrangements) and to award further contracts, as appropriate and as required, from the Domiciliary Care Reserve Patch Provider framework during the lifetime of the current Patch contract arrangements.

1.  The approval of the joint funding and commissioning of services set out in this paper be agreed for the duration of the two-year direct award of the community health contract; and,

2.  Subject to the funding agreement, these funds and services be included within the S.75 agreement between the Council and the South-East London Integrated Care Board (SELICB.)

That proceeding to procurement for a block contract for residential beds for Children Looked After be approved. The proposed block contract being for one year with the option to extend for a further year for 5 beds at an estimated cost of £4,600 per bed per week (estimated annual value of £1,196,000), with the option to purchase additional capacity through the contract of up to 5 additional beds on a first refusal basis at the same rates as the block. The estimated whole life value of this proposal is £4.8m.

That proceeding to formal market testing, via a compliant procurement route as set out in Section 4.4 of the report, to develop a detailed business case for innovative solutions for the provision of specialist children’s residential provision, including partnership arrangements and investment solutions be approved.

1.   The award of the contracts for Lots 1 – 4 to the providers named in the Part 2 Report be approved in accordance with the detailed recommendations set out in the accompanying Part 2 report, noting that the contracts will commence on 1st September 2024 for a period of 3 years with the option to extend for a further period of up to one year.

2.   It be agree to appoint contractors to a framework for aboricultural services in accordance with the detailed recommendations set out in the Part 2 report. The framework will commence on 1st September 2024 for a period of 3 years with the option to extend for a further period of up to one year.

1.  Renewal of the Shared Services Collaboration Agreement for Parking Services with the London Borough of Bexley for the remaining term of the Parking Services contract and the term of the new Parking Services contract procured through those arrangements be approved.

2.  It be approved, in principle, to proceed to procurement through the Shared Services Collaboration Agreement for a new Parking Services contract to commence from April 2027, noting that a further Gateway report on the detailed commissioning and procurement strategy for Parking Services will be presented for Executive approval prior to commencement of tender.

That

1)  Subject to the successful confirmation of the Local Authority Housing Fund grant, proceeding to procurement via a two-stage tender for a principal contractor to deliver pre-construction works be approved, as set out in this report, before proceeding to deliver the capital works subject to the final costs remaining within the budget identified in the April 2024 report (HPR2024/013); and,

2)  Authority to award the contract for works be delegated to the Director for Housing, Planning, Property and Regeneration, subject to agreement with the Portfolio Holder for Renewal, Recreation and Housing, the Assistant Director: Governance and Contracts, the Director of Corporate Services and Governance and the Director of Finance.

1.  The performance of the Library Services contract delivered by the operator Greenwich Leisure Limited (GLL) as detailed within this report be noted;

2.  The detail of contract modifications applied to the Library Services contract to date, summarised in paragraph 3.17 Tables 1 & 2 and detailed in Appendix 2 be noted;

3.  Contract modifications to the Library Services contract relating to the Library Repair programme at an overall estimated value of £1,133k as set out in paragraphs 3.18 to 3.22 be approved noting that there is no additional funding requirement; and,

4.  It be noted that further contract modifications to the Library Services contract are expected, linked to the Library Repair programme, and are asked to approve the scheme of delegation to manage future contract modifications as set out in paragraphs 3.23 to 3.29.

That

1.  The second one-year extension to the Mechanical and Electrical Reactive Repairs and Planned Maintenance Contract held with B&M McHugh Ltd as set out in the Part 2 Report be approved. 

2.  That a mechanical and electrical asset register to be completed including a recovery plan.

None.

Executive agreed to move to Part 2.

Part 2 minutes agreed

Noted

The Executive agreed the recommendations outlined in the report.

The Executive agreed the recommendations outlined in the report.

The Executive agreed the recommendations outlined in the report subject to the development of a M&E asset register recovery plan.